Obtaining Expertise regarding Essential HRMS Software Features
Smart enterprises don’t have time to waste on laboriously following the same drawn-out procedures repeatedly or performing routine and fundamental HR responsibilities by hand. However, by making an investment in a Human Resources Management System (HRMS Software) like DOTS HR, they may swiftly and simply automate these tiresome and time-consuming tasks, freeing up HR professionals to concentrate on other worthwhile tasks.
Large businesses utilize enterprise software to boost performance by automating and optimizing a variety of tasks and procedures. The HRM systems are no different. HR cannot afford to squander time on routine tasks when monitoring staff involvement, motivation, and retention of important personnel is a priority.
What is HRMS Software?
An organization’s regular HR procedures can be integrated, managed, and automated with the use of HRMS software. It can carry out a number of tasks, such as maintaining and arranging personnel information and a company’s organizational data, making it readily available.
Because of this, companies are now proactively implementing HRMS—which combine HR and IT functions into a single HR software package—into their operations.
Most important features of HRMS Software
1. Time Monitoring and Leave Benefits
ATS, or applicant tracking systems, are taking the place of the thick folders kept in closets where hundreds of resumes are stored. It streamlines the applicant search process, enables you to assess the impact of different recruitment channels, and determines which ones are effective enough to allocate more time and money to. Attendance management is one component of the HRMS system that sets it apart from other software platforms. Absenteeism is easily managed by HRMS, which also manages responsibilities such as leave eligibility, encashment, total number of leaves taken, and remaining balance. The HRMS function uses absenteeism as a critical strategic component to assess work satisfaction.
2. Examination of labor force information
Users can generate insightful statistics on their workforce with a variety of reports, and they can utilize this data to support the organization’s people strategy.
3. Work Processes
The majority of routine, repetitive procedures that reduce HR management’s effectiveness can be automated by organizations using workflows. All participants can receive automated notifications from the system to stay updated. The significant expense component connected with manual paper pushing is decreased by HRMS through data analysis. It also examines the goals and evaluates the job done by the staff members, their involvement, their ability to meet expectations, and their request for team member input. Although maintaining consistency, shortening the process cycle, and facilitating data collecting can make your life much easier, this can be a very taxing task.
Through the development of personnel management processes, including monitoring, analyzing efficiency, planning, and predicting personnel needs based on system data, the HR service function trains HR managers or line managers on how to use HRM tools. Following the installation of an HRMS , HR will be able to handle more complex assignments.
To put it briefly, a business will experience high productivity, a new style of approach, and an ordered culture as a result of the digitization of HR tasks. Selecting an appropriate HR system and taking human resource issues into consideration while putting strategies into place for your current operations can lead to unplanned organizational growth.
Managers may now easily simplify a lot of tedious tasks with a single click thanks to the HR functionality in DOTS. From anywhere at any time, you may adjust operations, provide customized reports, and change our HR management solution to fit your business needs.
Streamline Your Payroll Process with Our Top-Rated Payroll Software
At the end of the month, an abundance of papers has accumulated on your desk. Anybody’s mind would spin with the incessant hum of payroll computations, tax deductions, and employee leave balances. Then don’t worry DOTS HR is your lifesaver with best in class payroll software.
According to a recent poll, handling payroll alone takes up more than five hours out of each pay period for HR workers. The labor-intensive and intricate nature of conventional payroll systems is reflected in this significant time commitment. As a result, the function of HR experts is always changing, greatly impacted by advancements in a variety of industries, particularly in India.
We’ll explore in this blog how DOTS HR payroll may be the best option for addressing the unique requirements and difficulties that CHROs face on a daily basis. Before moving forward, let me take a moment to grab the essential details about payroll.
What is Payroll software ?
Digital tools like payroll software are painstakingly created to streamline and automate the employee payment process. Consider a world in which managing tax deductions, creating paystubs from scratch, and figuring out salaries don’t need you to perform intricate arithmetic. Payroll software takes care of everything for you, precisely. Beyond that, though, is what contemporary payroll software does best.
The Advantages of Payroll Management System Utilization
A software application called a payroll management system is made to automate and simplify the payroll process. Among other things, it assists companies with managing employee time and attendance, calculating employee salaries, taxes, deductions, and benefits, generating paystubs, and filing tax forms. What specific advantages might a payroll management system provide your company, then? Let’s investigate more closely.
· Conserve time
Businesses place a high importance on time. Payroll computations and lengthy pay stubs don’t need to be entered by hand when using payroll software solutions.
You will first need to input the employee’s information and the payment schedule that your business uses. The program will handle further actions and potentially perform self-updating.
With the payroll administration platform taking care of all the laborious tasks, your organization can concentrate on accomplishing crucial objectives.
· Boosts Information Security
Social security numbers, bank account information, and salary details are just a few examples of the private and sensitive information found in payroll data. By offering safe storage and access controls to prevent unwanted access to employee data, a payroll management system can contribute to the improvement of data security. In order to guard against data breaches and cyberattacks, many payroll management systems also include sophisticated encryption and security measures. Knowing that their information is safe and secure can give companies and employees peace of mind.
· Customer support system
What happens if you run into problems using the software and are unsure on how to proceed?
To address your questions and problems, get in touch with the top-notch customer support staff.
Please do not hesitate to get in touch with them at any time if there are any difficulties or disruptions in your job. You’ll get a timely answer and professional advice on the next steps.
· Enhances Worker Contentment and Retention
Employees may find payroll processing to be a tedious and upsetting chore, particularly if there are mistakes or delays. Increased work satisfaction and staff retention may result from timely and accurate payroll processing, which is made possible by a payroll management system. Furthermore, a lot of payroll management systems allow employees to access tax forms, pay stubs, and other payroll-related data through self-service alternatives. Employees may have more influence over their payroll data and HR and payroll professionals may be less burdened as a result.
· Reminders sent on time
Do you fear that you’ll forget to complete a payroll check because you were preoccupied with your hectic workday?
Payroll software can be quite helpful during very busy work hours. Custom reminders that you place on the software will ensure that you always fulfill deadlines.
Payroll file maintenance and scheduling for salary payments can be facilitated by intelligent software such as DOTSHR. You can stay productive and current with this time tracking feature.
Prepare your response for the upcoming reminder!
How does DOTS HR assist you?
A cloud-based program designed specifically for the MENA area is DOTS HR & Payroll Software. As one of the top suppliers of HR software, we have built a solid reputation by assisting more than 1,000 businesses in implementing our superior platform.
For one reason—we make payroll simpler and error-free for every business—DOTS HR is valued for offering the Best HR payroll solution. Creating global work systems and a systemized workforce is our primary goal. Payroll then has a major influence on it.
With only a few clicks, DOTS HR Software streamlines payroll and HR processes with its sophisticated functionality, aesthetically pleasing design, and intuitive user interface.
Our skilled staff ensures a pleasant experience by combining professionalism with a warm approach.
With the greatest payroll and HR services, get ready to simplify your HR payroll process. Curious about how we operate? Reserve a free trial now!
The success or failure of a new project your firm takes on will depend on how well you manage projects. Managing project costs is the most crucial component of your project management activities. Lets glide into the modern trends in project management by holding hands with DOTS HR SOFTWARE.
What is Project Cost Management?
Project cost control, as well as the estimation and distribution of the project budget and related charges, are all part of the Project Cost Management process. In addition to estimating and allocating the project budget and related charges, project cost management also includes project cost control. With the help of project cost management, you can see your project’s financial situation clearly. Project managers can use it to forecast costs and make appropriate plans of action. Project cost management offers several advantages, including: Lower costs, Enhanced productivity, and Progress monitoring. The whole amount of money required to pay in order to finish a work project or business transaction is known as the overall project costs.
What is Direct and Indirect cost?
Project expenses include: Costs that are directly related to the project and required to complete it are known as Direct costs. Expenses that do not immediately result in the completion of a project but are nevertheless essential to the business or person working on it are known as Indirect cost. They are therefore included in the costs of each project.
What are the main aims of Project Cost Management?
The following are the primary objectives of project cost management, from which the advantages of effective project cost management flow:
Concentrating on completing the project in accordance with the value standards decided upon at the outset.
Keeping track of and recording all payments, transactions, and adjustments pertaining to the project.
Attempting to lower total corporate expenses.
Effective project cost management generally aims to assist project managers in accomplishing their goals while cutting down on needless project expenditures. A project may only be considered fully effective if expenses are monitored and the project budget is adhered. DOTS HR project costing can fix your long term issues regarding project cost management.
How Do Direct Costs Occur?
A price that may be directly clubbed to the creation of particular goods or services is called a direct cost. The cost item, which could be a section, product, or service, can be easily linked to a direct cost. The two main categories of expenses or costs that businesses can have are direct and indirect costs. Many times, direct expenses are variable costs—that is, they change according to factors like inventory and production levels. Certain expenditures, including indirect costs, are more challenging to link to a particular product, though. Administrative expenses and depreciation are two instances of indirect costs.
Recognizing Direct Expenses
Direct costs might include fixed costs even though they are usually variable costs. For instance, a factory’s rent may be directly related to its output capacity. Rent is usually classified as overhead. Nonetheless, businesses may occasionally link fixed expenditures to the quantity of units generated at a certain location
Examples of Direct Costs
Direct costs are any expenses incurred in the manufacture of a good, even if they only make up a small percentage of the total cost attributed to the production facility. The following is a list of some instances of direct costs:
Direct work
Direct resources
Producing supplies
Pay for production employees
Fuel or electricity usage
What is Indirect Costing
The expenses associated with launching a product or service that aren’t directly linked to the creation of an item or the rendering of a service are known as indirect costs.
Business owners should be aware of indirect costs. It can identify inefficiencies, enhance their pricing approach, and boost revenue. Indirect costs, sometimes known as overhead, are expenses that cannot be linked directly to a cost object.
Any item for which expenses are being measured independently is referred to as a cost object. Having a cost object aids a firm in determining the actual cost of each particular thing, be it a project, product, or complete department.
Examples of Indirect Costs
The indirect costs operated by a business can be divided in two broad categories: operating expenses, and selling, general and administrative expenses. Here are some examples of both:
1. Operating expenses
2. Selling, general and administrative expenses
Modernise your Project Costing with our extensive software
At DOTS HR we provide you
An all round timesheet system
An indepth total cost breakdown
Recording and displaying expenses of materials
Grab detailed cost report
Taking strategic decisions
Providing beneficial project costing summary
At the corporate, departmental, and project levels, cost control software automates cost estimation, budgeting, cost allocation, real-time cost tracking, and deviation analysis. A project management tool helps companies digitise their distinct cost management workflows more easily by introducing features that other solutions on the market cannot.
DOTS HR uses automated interfaces to provide real-time data access. Apply performance benchmark analysis to all projects, both current and finished. Select the best project management software to standardise your business processes.
Businesses in all sectors, including manufacturing, engineering and construction, healthcare, and professional services, can profit from the DOTS HR project cost management software.
Why Employee Attendance Management System Important?
Why Employee Attendance Management System Important?
When workers put in their best effort at work, they contribute to the success of their company. Because of this, businesses put in place attendance management systems to make sure that employees reach their full potential. It’s a great approach to keep an eye on the performance and punctuality of your staff. We will thus talk about what attendance management is in this piece. We’ll also go over how it can help your company.
What is Employee Attendance Management?
The practice of monitoring an employee’s working hours is known as attendance management. Any method that you use to keep track of when employees clock in and out is considered this. One way to manage attendance is by
Employing time tracking software
Punching time cards
Inputting billable time into spreadsheets, or
Recording work hours on paper.
Why Attendance Management matters?
Systems that assist management in keeping track of employee attendance are known as attendance management systems. It is now simple to collect staff attendance and maintain a record of it thanks to these tools. Additionally, the management has the ability to maintain track of the number of hours worked and holidays taken by the staff. It becomes imperative that every organisation understand how to efficiently track staff attendance.
Keeping an eye on the time and attendance of your employees is essential to raising productivity and business performance. Employers who use efficient timekeeping techniques can improve client happiness, help staff members meet deadlines and project goals, and increase staff awareness in general.
The following five strong arguments support the idea that all organisations should monitor employee time and attendance:
1. Maintain to make payments on time
Accurately recording employee data is crucial to preventing errors in payroll, an essential HR activity. Ensuring timely and precise payments not only saves money on compliance concerns but also enhances your employer brand and fosters trust within your organization.
2. Increase worker output
How successfully you control staff time and attendance has a big impact on how productive your business can be. You may monitor the anticipated length of a certain project and spot any areas that might take longer than usual by keeping accurate time records. By doing this, you may minimize possible problems and maximize worker productivity.
3. Enhance the way you handle projects
Project managers can monitor their team’s productivity without having to ask questions all the time by keeping track of their employees’ work hours. Each project can be broken down into several tasks by team leads, which they can then give to staff members so they can accurately record their time. Teams can successfully finish projects in this manner without running the risk of scheduling mistakes that result in pressure at the last minute. In a similar vein, keeping track of employee absence and attendance data enables managers to adjust responsibilities to accommodate team members’ availability. Precise client billing is another benefit of keeping track of the time spent on each job.
4. Acquire knowledge about managing employees
You may address possible problems and gain insightful knowledge about your workers by examining time and attendance data. For example, evaluating employee leave records could assist you in comprehending the absenteeism rate in your company. Higher absence rates are linked to higher rates of burnout, lower staff morale, and even higher employee turnover. In a similar vein, supervisors can determine whether team members are working fairly and equally by reviewing the timesheet data. Additionally, they can prevent staff burnout by using this data. Should you observe a discernible discrepancy between the anticipated and recorded hours, it may indicate that additional training is necessary for your staff.
5. Make sure you abide by labour rules more strictly.
Maintaining track of staff hours improves your company’s compliance with regional and local labour rules. You may also protect your company against future legal action by keeping accurate records. You can use this information to demonstrate that your company complies with employee protection laws.
Employers may reap many advantages from an efficient attendance tracking system, such as better scheduling, cost savings, and higher worker productivity. The obstacles that must be overcome before the system is implemented include managing remote workers, overcoming employee opposition to new technology, and budgeting for the system’s deployment and upkeep. Thus, it is crucial to choose the appropriate system, set up a time and attendance policy, train staff on its use, and clarify the goals and requirements of the organisation before deciding to deploy a tracking system. Employee concerns and resistance must be addressed, and the system’s benefits must be made clear to them. Furthermore, to make sure the system achieves the company’s aims and objectives, it is essential to continuously monitor and modify its performance as necessary. These actions can help a business effectively install an attendance tracking system that increases output, lowers absenteeism, and promotes responsibility.
DOTS Introducing 24/7 WhatsApp HR BOT for Instant Assistance
Do you think that the foundation of the customer experience is the employee experience? Then, human resource management ought to go beyond being a transactional, administrative task. Instead, you should see your HR department develop into a dynamic organizational culture and brand ambassador, working as strategic business partners and catalysts for change that generate wonderful employee experiences.
Consider a scenario in which your staff member requires assistance with a policy regarding reimbursement, wishes to apply for leave, receives approvals, and receives prompt answers to their questions from WhatsApp Chatbots. In this scenario, the HR department is relieved of repetitive HR duties, but the employee experience is enhanced and may have a favourable effect on employee motivation, retention, and productivity. An HR chatbot is a virtual assistant that works on behalf of the HR division of a business. By using AI to communicate with workers and automate HR processes like hiring, onboarding, and driving, it improves the digital employee experience as a whole.
Ultimately, in the constantly evolving field of hiring and employment, maintaining a competitive edge and successfully interacting with prospects is critical to the expansion of your company. WhatsApp chatbots are revolutionizing the hiring and staffing industry as technology keeps changing how we interact and communicate. These sophisticated virtual assistants are transforming the market and can help organizations reach new heights because of their many advantages. In this article, we’ll dive into the fascinating world of WhatsApp chatbots and examine how they may support the expansion of employment and recruitment firms, opening doors and changing the way talent is found.
Now DOTS introduces 24/7 HR assistance via WhatsApp. It is being more able to simplify the HR requirements with DOTS WhatsApp HR BOT, making it more hassle-free. Anyone can receive instant replies to their queries through straightforward language communication, anywhere at any time. Other than HR management DOTS WhatsApp HR CHATBOT INCLUDES other services on attendance, payroll and project costing. Quick replies are provided on information like employee attendance. And also helps in creating salary sheets, payslips, and bank files for salary transfer by department, location, or company. More efficiently creates Auto generates provisions for gratuity, annual leave, social security, air ticket, etc.
A smooth and quick interaction with possible applicants that is available 24/7, where automated procedures and individualized talks live in harmony. WhatsApp chatbots are revolutionizing the recruitment industry by giving recruiters access to a plethora of tools that improve candidate interaction, expedite workflows, and boost overall business performance. With more than 4 billion active monthly users globally, WhatsApp has taken the messaging app industry by storm. Recruiting and staffing firms can access a large talent pool and easily attract the interest and attention of potential applicants by utilizing the power of this widely used platform. Its various uses include,
Instant Engagement
Quick replies are provided on information more efficiently. Official WhatsApp figures show that the service has more than 2 billion monthly active users worldwide. Every enquiry is dealt with with more keen importance. Employees receive an engaging experience from chatbots that analyse and process user inquiries to offer pertinent replies and AI that creates personalised suggestions based on user interactions.
Service is Available 24/7 through WhatsApp
24/7, WhatsApp chatbots are accessible to answer questions. Employees can therefore finish their work during flexible hours, and the system will update automatically and without human intervention. Candidates frequently contact recruiting and employment firms beyond regular business hours. Candidates can obtain information and submit applications whenever it is most convenient for them. This improves the applicant experience in general and guarantees that no opportunities are lost because of scheduling conflicts.
Clear and simple language communication
Generally speaking, chatbots are pleasant to deal with and have been trained to conduct interactions without frequently making mistakes. You can train your bot again to avoid making the same mistakes you made the first time. The best method for having clear communication with someone is to use a chatbot. It is the most suitable method of getting the information you require without having to hold out for someone else to obtain it.
In the emerging modern workspace, the function of the HR chatbot is increasing rapidly.
They are an essential tool in the development of HR management, not merely a trend. HR chatbots are changing the HR scene with their capacity to improve employee experiences, expedite procedures, and deliver meaningful insights. Adopting HR chatbots will be essential for companies to remain efficient, competitive, and sensitive to the demands of their workforces as they continue to negotiate the complexity of today’s workplace cultures.
How to make onboarding easier with HR software? The process of recruiting, hiring, and onboarding new employees is crucial to attracting and maintaining top team members, and there are many moving parts involved in successfully converting someone from a potential candidate to a productive employee.
When it comes to streamlining HR processes, boosting workplace efficiency, and creating a cohesive work environment, the right HR software can make all the difference. In Dubai, businesses have been turning to advanced solutions, and one name stands out above the rest – DOTS HR software. With its innovative features and unparalleled benefits, DOTS has earned its reputation as the best HR software in Dubai. In this blog, we will explore the reasons why DOTS HR software is the go-to choice for companies seeking to elevate their onboarding process.
Why is Employee onboarding Important?
Employee onboardingis more than just filling out paperwork and making introductions; it’s the first impression new employees get of your company.
Onboarding provides an opportunity to display your corporate culture, illustrate fundamental values, create rapport among team members, and welcome new employees to an atmosphere that encourages growth and recognizes ability.
The significance of onboarding cannot be overstated. A great onboarding program not only introduces a nice and cheerful environment, but it also streamlines the administrative difficulties of integrating a new employee into your organization.
Important information and documents are gathered, company policies are discussed, equipment and accounts are activated, and training procedures are put in place to acquaint staff with their new position.
What is the significance of onboarding? It’s more than just orientation; it’s a multifaceted process with far-reaching implications for both individuals and organizations. A snag in the onboarding cycle can have ramifications ranging from brand reputation to legal liability for compliance issues.
Establishing a proper onboarding process can help you, your employees, and your organization save time, money, and the aggravation of inconvenience.
Why do you need HR Software for the onboarding process?
Onboarding begins before an employee’s first day, so they feel like they’re a part of the team the moment they accept your offer. Being regarded as the best HR software in UAE, DOTS allows you to easily set up new employees on the system and provide them immediate access to the self-service option so they can become acquainted with the interface and input any necessary details, empowering them to be proactive from the start.
They’ll be able to’meet’ their future coworkers and get a sense of the culture before they even step foot in your office, thanks to business updates and news. This will serve to familiarise the individual and develop their excitement and anticipation for joining the company, as well as facilitating inclusivity.
HR software can also assist in getting the tedious – but necessary – tasks out of the way. Most HR solutions allow managers to send documents and information to workers online so they can read and, if necessary, sign them before their first day. This will free up crucial face-to-face time, whether real or virtual, allowing them to engage with their team and immerse themselves in the firm.
HR Software can make processes easy
Being known as the most reliable HR software in Dubai, DOTS acts as the hub for all information any new starter needs. You can find useful information on company procedures and processes, benefits, and health and safety, for example – making it easy for new starters to get their questions answered.
It’s also where you can review your own HR profile, enabling them to check their timesheets, payslips, and annual leave. This boosts employee engagement with the software, as well as empowering them to take control of certain aspects of their employment, as opposed to relying on their line manager or the HR team.
This can make a significant difference for remote teams who may be unable to physically visit the HR department with a question such as requesting leave or following up on a missing payslip.
There’s a lot to learn in the first week of a new job, so it’s natural for things to be forgotten – perhaps you didn’t receive their signed H&S form, or they have some online training that needs to be completed. However, you can send reminders and notifications to your new hires using the HR system to gently remind them of remaining actions.
This is true in both directions. New employees can also send you questions or reminders, allowing you to communicate with them no matter where they work.
Why is DOTS the Best HR Software in UAE?
DOTS HR, is an innovative cloud-based HR software specifically tailored for businesses in the GCC countries. Over the years, DOTS HR has proven its effectiveness by assisting more than 1000+ companies in establishing well-structured and systematic workplaces, streamlining HR responsibilities, and enhancing overall efficiency. With its user-friendly interface and powerful capabilities, DOTS HR empowers organizations to eliminate manual operations from their HR processes, minimizing tedious and time-consuming tasks.
DOTS HR software significantly enhances the onboarding process for organizations by streamlining tasks, improving communication, and providing a more efficient and transparent experience. With pre-configured onboarding workflows, DOTS automates the process for new hires, guiding HR managers and employees through necessary steps and ensuring all tasks are completed on time.
The centralized onboarding portal allows new hires to access important documents, such as employment contracts and training materials, while the self-service portal enables them to manage personal information and progress, reducing HR’s administrative burden. DOTS facilitates compliance management, automates alerts and notifications, and offers real-time visibility into the onboarding process, empowering HR managers to track progress, address issues promptly, and optimize the overall experience.
Human resources are vital for firms in a variety of ways, from strategic planning to company image. HR practitioners at a small firm with broad competence offer a variety of services to employees. The areas over which HR has authority can improve an employee’s experience throughout the workforce while also boosting corporate processes.
What is the role of HR managers?
Strategic Leadership
HR helps the company’s bottom line by understanding how human capital influences organisational effectiveness. HR strategic management leaders participate in corporate decision-making that underpins current staffing evaluations and forecasts for future labour needs to be based on business demand.
Salary and wages
Human resource compensation professionals create realistic pay systems that make firm wages competitive with other businesses in the region, in the same industry or competing for people with similar talents. They carry out detailed pay and salary surveys in order to keep compensation expenditures in accordance with the organization’s existing financial situation and predicted income.
Examining Advantages
Benefits consultants may help companies cut expenses related to turnover, attrition, and recruiting replacement personnel. They are vital to the business because they have the skills and knowledge required to negotiate group benefits packages for workers while staying within the organization’s budget and keeping economic conditions in mind.
Onboarding and Recruiting
HR recruiters oversee the whole hiring process, from screening applicants to scheduling interviews to processing new hires. Normally, they establish the most successful techniques for recruiting applicants, including determining which applicant tracking systems are most suited to the objectives of the firm.
Development and Training
HR training and development professionals oversee new employee orientation, which is an important step in establishing a healthy employer-employee relationship. HR’s training and development department also provides training to support the company’s fair employment standards, as well as staff development to prepare aspiring leaders for supervisory and managerial responsibilities.
How is automation taking over the HR world?
Automation is rapidly influencing workforce planning in HR. It significantly increases the possibilities and expectations for HR analytics. Traditional HR services like hiring, training, and benefits administration are being transformed by technology. And the implementation of all of this transformation necessitates a strong HR function.
Understanding and utilising the power of automation may be the dividing line between individuals who develop in the profession and those who are marginalised and finally mechanised out of their HR roles.
With technology growing at breakneck speed, HR directors must embrace automation to keep up with competition, meet the requirements of workers, and collaborate with other internal departments. HR automation assists HR leaders in maintaining a competitive edge by:
Enhancing Employee Experience
Delivering well-organized, all-inclusive data
Employees may be engaged remotely, which simplifies recruiting, training, and onboarding.
Reducing compliance concerns
Getting rid of paper
Administrative tasks completed efficiently
Which HR processes can be automated?
If you’re new to adopting HR technology, you don’t have to dive right in and automate everything you can get your hands on.
Alternatively, you may begin by automating one or two areas before implementing automation throughout your whole organisation. Below are some of the most often improved HR processes:
Recruitment
Onboarding
Performance management
Payroll and benefits
Employee experience
Data management
Geo-fencing
Which is the best HR software in GCC?
DOTS HR, a cloud-based HR software specially designed for the GCC countries have helped more than 1000+ companies to successfully implement a systematic workplace by simplifying the HR duties. With DOTS HR, it is possible to remove the need for manual operations in the HR process. It can also make processes less tedious and time-consuming. Additionally, the procedure would be mainly transparent, making it simple to acquire status information and troubleshoot issues.
DOTS removes the need to chase down new recruits and supervisors to accomplish duties allocated to them, and it aids in the transition to having all work done within a system. Even when the workflow is paused, an automatic alerts are issued to the necessary persons. It not only aids in the organisation of work and procedures, but it may also promote harmony and productivity in the workplace.
Switch to DOTS and begin creating smarter workplaces.
As technology advances and the labour market changes, all firms increasingly rely on human resources (HR) professionals to attract, retain and engage their workforce. HR managers are in charge of planning, arranging, and managing the hiring of new personnel. They advise business executives on strategic planning in addition to working as a bridge between management and staff. In today’s environment, the function of an HR manager may be more critical.
Many human resource operations have been expedited due to Artificial Intelligence (AI). These advanced computer systems excel at recognising patterns, planning, and adapting in ways that are similar to human thought. In contrast to humans, which can become fatigued, bored, or even introduce unconscious biases into their decisions, AI algorithms are fast, relentless, and efficient.
What AI can do?
Considering the exponential development in computer power, AI systems can analyse and learn from millions of pieces of data in seconds. There are repetitive occupations that AI can learn by analysing millions of previously collected data points. AI can replace jobs that do not require analytic or creative talents. This may be seen in supermarkets where automated kiosks have replaced cashiers. Robots now make gourmet hamburgers. Individuals should be aware that doing repetitive labour on a regular basis will eventually lead to job loss due to automation.
Here are a few benefits of how AI can help HR managers:
Simplify job search
Every day, a large number of people are seeking jobs. It is never a simple undertaking because it requires extensive job market research to uncover various work chances. An applicant must also comprehend the relevant jobs and compensation packages. Accurately matching an application to the proper position boosts the likelihood of success.
Artificial intelligence is important in presenting information about job prospects to candidates. This is done through chatbots, which provide information 24 hours a day, seven days a week. The virtual agents offer basic information about job openings that any job seeker would want.
Increases retention rates
Hiring more quality individuals boosts retention and productivity. AI not only expedites the applicant screening process and provides useful analysis, but it also leverages that data to assist match candidates to the correct employment. AI algorithms can recognise the qualities of successful employees and search for applicants with comparable attributes for certain roles.
Reduces hiring difficulties
While hiring discrimination is plainly illegal, HR professionals may be unaware that they are allowing personal biases to enter into the employment process. We are, after all, only human. AI, on the other hand, may ignore information such as a candidate’s age, race, and gender. It also has no pre-programmed prejudices for or against certain geographic locations, universities attended, or organisational connections.
Simplify employee onboarding
New employees frequently have questions about perks, paid time off, and business regulations. AI chatbots can address these repetitious questions, freeing up HR employees for things like training and workplace tours. AI can also help with new hire paperwork, allowing new workers to start working sooner.
Job descriptions
Today’s AI tools can assist recruiters in creating the ideal job Textio recognises gender bias in advertisements and assists recruiters in selecting neutral wording. Furthermore, by comparing the wording in an ad to past commercials that were successful, AI algorithms may assist the writer in crafting writing that will reach the intended prospects.
Why AI cannot replace HR managers?
AI cannot replace human recruiters. A competent recruiter looks beyond a candidate’s credentials. They search for passion, analyse a candidate’s attitude in relation to current teams, and assess a candidate’s personality in relation to business culture. In reality, a competent recruiter will disregard a candidate’s resume. Recruiters are people-oriented individuals who act as catalysts in the formation of effective work teams. As long as there are humans in the workforce, there will be a need for effective HR recruiters.
The beginning of AI starts with automation. Several automated software have come into existence to simplify HR duties and make workplaces organised. From onboarding to end of service benefits, everything can be done efficiently by HR software. Implement the use of the best HR software now!.
Onboarding mistakes can be costly, both financially and in terms of employee morale. Having a successful onboarding process is key to helping new employees feel welcomed and comfortable in their new roles, as well as helping to ensure that the transition into the organization is smooth and efficient. To help avoid common onboarding mistakes, it is important to be aware of potential pitfalls and have a plan in place to ensure that all new hires are given the best possible start. In this blog post, we will explore seven of the most common onboarding mistakes and how to avoid them when bringing on new employees.
Not clearly defining the expectations
One of the most common onboarding mistakes is not clearly defining the expectations of a new hire. It is important that both parties understand exactly what is expected of the new employee. This should include job responsibilities, timelines, expectations for performance, and any other information that will help guide the employee throughout their tenure. If expectations are not made clear from the start, it can lead to frustration, confusion, and in some cases, even turnover. Being clear about the expectations for a new hire helps ensure a successful start to their employment and can set the stage for long-term success.
Lack of communication
One of the most common onboarding mistakes is a lack of communication. Without clear and frequent communication, both parties can feel overwhelmed and confused. It’s important to have regular contact with new hires in order to ensure that they have a clear understanding of their role and responsibilities. This could include setting up regular check-ins, providing feedback and answering any questions they may have. Providing a clearly defined onboarding plan can also help avoid any miscommunication. Make sure to keep your new hire updated on company news, policies, and culture as they transition into their new role.
Not providing adequate training
One of the most common onboarding mistakes is not providing adequate training. Onboarding is about more than just welcoming a new employee and giving them paperwork to fill out; it’s about preparing the individual for success in their new role. As such, it’s essential to provide sufficient training that covers both the technical skills required for the job as well as the company culture and expectations. Training should include a thorough orientation to the company, including policies and procedures, as well as any applicable industry standards or certifications. Training should also include interactive sessions with key players in the organization and hands-on instruction with relevant equipment or software. By investing time in proper training, you can set your employees up for long-term success within your organization.
Not having a system in place
One of the most common onboarding mistakes organizations make is not having a system in place. Without a structured onboarding process, new employees can struggle to get up to speed quickly and efficiently. Having a formal process for employee onboarding allows for consistency and structure throughout the process, and it also helps ensure that all new hires receive the same information. Without a clear onboarding system, organizations can lose valuable time and resources in their onboarding efforts and may miss out on opportunities to make the best first impression with their new team members.
Not following up
One of the most common onboarding mistakes is not following up with new employees. It is important to check in with your new employee at the beginning of their first day, the middle of their first week and the end of their first month. This helps to ensure that they are understanding the job and making progress. Checking in also allows you to assess how well they are adjusting to the team, their new duties and the organization’s culture. If any issues arise, it is best to address them sooner rather than later. Following up can help create a positive onboarding experience and will ensure that the new employee gets off to a good start.
Not being consistent
One of the common onboarding mistakes companies make is not being consistent in their onboarding process. When a new employee joins, they should be given the same onboarding experience regardless of who they are or what role they are filling. This means providing the same information and resources to each new hire so that they can feel confident in the knowledge they have been given and trust that their training is comprehensive. It also means not providing preferential treatment to any particular employee, as this can create an uncomfortable environment and give the impression that there is a lack of fairness. Companies should ensure that their onboarding process is fair and consistent for everyone.
Not making it a priority
When it comes to common onboarding mistakes, not making it a priority is one of the biggest. Too often, organizations view onboarding as an afterthought or something that can be done at the last minute. However, if done correctly, onboarding should be seen as an integral part of the employee life cycle. By treating onboarding like a priority and giving it the attention it deserves, you can ensure a smooth transition for your new employees and set them up for success within your organization.
Onboarding should be seen as a strategic initiative and should be given the time and resources necessary for its successful completion. Make sure that you have a clear plan and timeline in place, as well as dedicated staff members who are responsible for ensuring that the process is completed efficiently and properly. Ultimately, investing in onboarding will benefit your organization in the long run by helping to retain quality employees and reduce turnover.
Make a switch to DOTS HR and implement a cloud-based HR system inside your organization.
Everything we do is influenced by our surroundings. Whether at school, college, or at home, culture can have an impact on our personality and mental health. When it comes to a workplace, promoting a healthy environment is crucial and vital for the successful growth of the organization. Work culture has the potential to shape the success curve of your organization. But are you paying close attention to the culture of your workplace?
Workplace culture is impacted by your managers, leaders, frontline staff, and partners/vendors on a daily basis. It is frequently an ethereal term, yet it has a significant impact on employee experiences.
A low attrition rate and high retention rate are frequent indicators of a positive work culture. A solid recruitment model and brand name may aid in attracting top-tier talent, but it is your work culture that will keep them going.
What is workplace culture?
Work culture is a concept that deals with the analysis of:
Employee beliefs, cognitive processes, and attitudes
Organizational ideologies and principles.
The work culture determines how employees interact with one another and how an organization functions.
According to Layman, workplace culture refers to the mentality of the employees, which determines the atmosphere of the organization.
When employees respect the organization’s rules and regulations and stick to the existing guidelines, the organization is said to have a strong work culture. However, there are certain businesses where employees are hesitant to follow directions and are forced to work exclusively according to rigid protocols which makes the organizations to have a poor culture.
What does a workplace culture do?
A positive work culture is built on meaningful work, open communication, and core beliefs. And, fortunately for businesses, once an employee is accepted by a strong company culture like this, they don’t have many reasons to leave.
To attract and retain top job prospects, firms must immerse new workers in a positive company culture that truly embraces their fundamental values from day one. A truly positive workplace culture shifts and evolves in response to the various needs and attitudes of employees, and it has mechanisms in place to manage problems that could lead to a toxic culture. Employees are better able to engage in their work when these mechanisms are in place.
Here is what a healthy workplace can do-
Reduces workplace toxicity
Ensures compliance with legislation.
Promotes a favorable company image and reputation
Reduces employee stress and illness
Promotes mental wellness
Reduces staff turnover rates
Increases productivity
Decreases absenteeism
How to build a positive workplace culture?
To begin creating the work culture of your dreams for your organization, first define your fundamental beliefs. These should serve as the foundation for everything that occurs at your firm and guide the progress of your corporation.
Devote as much time as needed to ensure everyone is on the same page, and include leadership, long-term staff, and HR reps so that all important stakeholders may weigh in. Finally, you should have a short set of values that appropriately reflect your existing corporate culture and long-term objectives.
Here are some tips to create a positive workplace culture-
Promote diversity- Create a positive, inclusive workplace atmosphere by accepting people from all walks of life and celebrating their Promote inclusive language, and think about forming a committee to help with diversity initiatives.
Prioritize respect- Regardless of their position within the organization, every individual should feel respected and heard. You never know where the next big idea will come from, so give every employee a seat at the table and make them feel comfortable sharing their ideas.
Collect employee feedback- Strive to alter your attitude towards feedback. Rather than seeing it as a sign of anything wrong, consider it the opposite: your staff care so deeply about the organization and its success that they are working to improve it. They choose to bring their issues to your attention, giving you the opportunity to address them rather than the employee stewing over them and eventually quitting the company out of frustration.
Encourage social outings- Humans are social creatures who enjoy interaction. Make time for employees to get to know one another both at work and outside of work in order to create meaningful relationships. You may keep things simple by hosting a hybrid Friday happy hour in the office while also providing remote workers with an online presence at the celebration.
How can HR managers boost workplace culture?
HR managers have an important role when it comes to managing the workplace and the employees. Executing proper plans and strategies to ensure the smooth processing of the organization can be effectively done by HR managers.
Following are the HR duties that can boost workplace culture-
Proper compensation- The pay structure of an organization, which is often set by the HR department, is one of the primary drivers of corporate culture. A badly planned pay structure that does not take into consideration workers’ talents and credentials will have a detrimental impact on the culture. This is especially true when the compensation is lower than the industry norm.
Training and development- HR can foster a positive organizational culture by implementing training programmes that emphasize the necessity of employees behaving or acting appropriately. Internal or external training is possible. Employees, in-house experts, and external consultants who visit the firm for internal training are all managed by HR managers.
Performance management- There are presently a plethora of performance management technologies available to HR in their pursuit of a great business culture. Instead of the normal trend of working harder or longer, a proper performance management system will emphasize working smarter. It will also focus on providing staff with the technology tools they need to perform their jobs.
Implementing HR softwares- Adapting to an HR software can ensure smooth processing of the work environment. Updating your workplaces ahead of the new technologies can make the work faster, promoting uniformity and harmony between work and employees.
Which is the best HR software in Dubai?
HR software is gaining prominence in the HR market due to rising demand. HR software can simplify and optimize HR activities, reducing the amount of manual labor required in an organization. DOTS HR is created specifically for GCC countries to make companies more effective and structured. Employee management is simplified with a single click in DOTS HR.
DOTS has proven to establish a dynamic and dependable workplace and management system through services such as timely payroll, personnel management, and attendance.
If you’re searching for HR software to improve your staff management system, schedule a free trial now!
Running a successful business entails numerous factors. You need a competent team to support your business in addition to a great idea and an elevated service. Since traditional “personnel” has evolved significantly, HR is now a vital business function that aids businesses in attracting and retaining people as well as fostering their growth and development. The ultimate goal of HR is to reduce risk and bring value to the organization.
A company will always have a competitive advantage over other businesses of a similar nature when it possesses valuable, uncommon, and distinctive people resources. Many highly effective organizations are aware that their human capital—their employees’ knowledge and skills—are what make them successful. The role of an HR has diversified as technology has advanced, and it now includes end-to-end talent management responsibilities.
Modern HR professionals, more than ever, must have a complete, in-depth understanding of their organization’s core competencies in order to hire employees who perfectly match the job requirements and the company culture.
What is the role of HR managers?
The human resources (HR) department is in charge of the company’s most valuable asset—its employees. The HR department is responsible for a variety of tasks, including:
Hiring and recruiting
Training and development
Payroll management
Employee management
Conflict resolution
What does modern HR means?
Technological advancements have had a significant impact on human resource management. As a result of technological advancements, human resources has undergone a transformation. As technology advances, human resource management becomes more methodical, accurate, and dynamic. Incorrect use of tools and technologies can have a negative impact on an organization’s structure. First and foremost, modern HR management makes use of the latest technology that automates administrative tasks. It reduces paperwork because everything is done digitally and it allows employees to submit documentation and time off requests online. As a result, the HR department has more time to devote to revenue-generating activities. Furthermore, HR software simplifies the centralised management of all data.
Let’s know further about the benefits of modern HR management
1. Improve processes and increase efficiency
Modern HR technology solutions can assist you in going paperless by automating processes with customizable workflows that can completely eliminate the clutter of paper forms and manual processes on desks. They also have online document storage solutions that allow teams to store and track employee information in one place, giving HR one employee record to go to for everything they need.
When you have access to all of your valuable corporate data in a secure cloud, you can avoid wasting time looking for documentation and paying costly non-compliance charges. You’ll save storage space in your office and get rid of all those extra spreadsheets and reminders you’ve been relying on.
2. Effective employee management-
There are several talent management features available in modern HR today that support employee engagement.
You may quickly provide your managers and supervisors with on-demand visibility into each employee’s objective status and performance throughout the year. Instead of pretending to do it once a year, this will allow you to provide continuous feedback, foster your employee’s progress, manage particular outcomes, and celebrate achievements as they occur.
3. Promotes effective communication-
If you want to avoid workplace blunders and employee dissatisfaction, remember that communication is essential. A tracking system aids in the establishment of an open inter-organizational communication channel via which employees can inquire about projects they are working on or voice general concerns. Similarly, supervisors may provide guidance, immediately identify problems, and send reminders to ensure that staff are on the right course. Employees and management create a more profound relationship as a result, which leads to higher levels of motivation and productivity.
4. Data security
In an era where firms are suffering significant financial losses as a result of data leaks, human resource development software can provide your company with a safe option. When data is kept in a cloud-based database, only those with the necessary permissions can access it. This ensures the security of data and the privacy of employees. Data is also safeguarded against loss due to misplacement.
5. Payroll processing-
Payroll processing is one of the most important roles of HR managers. Even minor errors can cause major issues in an organisation. With modern HR technologies it can be easy to eliminate human errors entirely by utilising timesheet and employee leave data to automatically calculate pay at the end of each month. To ensure that salaries are handled correctly, the HR software’s can take into account additional employee advantages such as tax deductions and reimbursements.
What does HR software do?
A human resource management system is a form of HR software or HR solution that uses technology to help manage all of the organization’s primary HR responsibilities. The primary purpose is to increase the HR department’s overall efficiency and productivity by automating and streamlining tasks. This frees up the HR team’s time, allowing them to focus on more strategic and business-critical activities.
Below mentioned are major functions of an HR software-:
Recruitment
Payroll management
Time-tracking
Onboarding and offboarding
Geofencing
Attendance
Why DOTS?
An HR software can provide your HR department with all of the tools necessary to hire and retain talent. DOTS HR is an end-to-end HRMS application that helps you to digitize and manage your company’s HR procedures. DOTS HR is inbuilt with a user-friendly interface and ability to build bespoke workflows enable it to automate HR procedures and reduce the strain for your HR staff, allowing them to concentrate on what they do best: hiring and managing people & duties.
HR and payroll software solutions embrace automation as well, allowing human resource personnel to save time and the workforce to serve themselves. Every organisation can benefit from automated systems such as payroll and HR software. Furthermore, with the software solutions, employees can access benefits and payroll information with minimal training.
Make a switch to DOTS HR and implement a cloud-based HR system inside your organization.
The workplace culture of any organization can have a huge impact on the overall success of the business. A positive workplace culture can lead to better employee morale, increased productivity, and ultimately more success. So, if you’re looking to boost your workplace culture, then you’ve come to the right place! In this blog post, we’ll be discussing the top 10 ways to boost your workplace culture and make your workplace a more enjoyable place for your employees. From implementing more flexible hours to creating an atmosphere of respect and trust, we’ll be exploring all of the ways you can improve your workplace culture.
Encourage employee recognition
Boosting your workplace culture means creating an environment where employees feel appreciated and valued. One of the best ways to achieve this is through employee recognition. Acknowledging and rewarding employees for their hard work is a surefire way to boost morale, strengthen team relationships, and foster engagement. Try setting up programs such as performance-based awards, employee of the month awards, peer-to-peer recognition, or other incentives to reward hard-working employees. Celebrating achievements, both big and small, is an effective way to show employees that their efforts are noticed and appreciated.
Offer opportunities for professional development
One of the most important ways to boost your workplace culture is to offer opportunities for professional development. Investing in employee development is an investment in your team, and helps create a culture that values growth and progress. Providing employees with access to relevant training, mentorship programs, and educational opportunities helps foster a culture of learning and improvement.
By offering employees opportunities for professional development, you create an environment where employees feel supported, valued, and motivated to reach their full potential. Professional development also helps to retain talent, boost morale, and drive innovation. Encouraging employees to learn new skills or develop existing ones helps cultivate a culture of growth, creativity, and collaboration in the workplace.
Support work/life balance
Creating a workplace culture that encourages employees to maintain a healthy balance between their work and personal lives is key to creating an engaging, productive environment. By supporting employees’ efforts to keep their work and home lives in balance, employers can foster better engagement and collaboration. Employers should strive to offer flexible work arrangements such as telecommuting, reduced hours, and part-time schedules. Additionally, employers should provide adequate paid time off for vacation, sick days, and personal days. Encouraging breaks throughout the day and providing employees with on-site amenities like gyms or recreation areas can also help them maintain a healthier balance. By actively promoting and supporting healthy work/life balance practices, employers can create a workplace culture that is both productive and supportive of employees’ personal needs.
Promote healthy living
One of the most important aspects of workplace culture is promoting healthy living. It’s important to encourage employees to maintain a healthy lifestyle, and companies can do this by implementing initiatives such as offering healthier snacks in the office or discounted gym memberships. Employees that are encouraged to take breaks during the day and to get up and move around will be more productive and have higher levels of satisfaction in their jobs. In addition, promoting healthy living encourages better overall health and wellness which leads to happier and more engaged employees who are dedicated to their work and company. This in turn helps create an overall positive workplace culture.
Encourage diversity and inclusion
Creating a workplace culture that celebrates and values diversity and inclusion is essential to any organization. It’s important to make sure that everyone is welcome and respected regardless of their race, gender, ethnicity, age, or any other differences. Having diverse perspectives allows for different ideas and solutions to be brought to the table, making for a more innovative and productive workplace.
By embracing diversity and inclusion in your workplace culture, you can ensure that all employees feel included and respected. This can be done through implementing recruitment practices that prioritize diversity, introducing policies to ensure everyone is treated with respect, and providing training for staff on topics such as unconscious bias. When diversity and inclusion is encouraged, it can lead to improved morale, productivity, and creativity in the workplace.
Foster open communication
One of the most important elements to consider when aiming to boost your workplace culture is fostering open communication. Establishing an environment in which employees feel comfortable sharing their thoughts, ideas and opinions can be a powerful tool for creating an atmosphere of trust and collaboration. Encouraging employees to speak openly with one another creates an atmosphere where everyone is empowered to contribute and gives them the confidence to do so.To encourage open communication, be sure to provide plenty of opportunities for employees to interact and discuss ideas. Have regular team meetings where each person has the chance to speak up and share their thoughts. Additionally, provide your team with online collaboration tools and set up internal forums where they can easily communicate with each other. Open communication also goes beyond just talking, it’s also about actively listening to one another. Make sure that all team members are given the opportunity to be heard and that their input is respected. With open communication, you can create a positive workplace culture where each employee feels valued and engaged
Build a collaborative environment
Creating a collaborative environment can go a long way to boosting your workplace culture. Collaborative environments facilitate the sharing of ideas and provide an atmosphere for creativity and innovation. When employees feel supported and appreciated, they are more likely to take initiative and contribute to the success of the company.
In order to create a collaborative environment, it’s important to ensure that everyone feels heard and respected. Try implementing team-building activities or group projects that allow individuals to work together towards a common goal. Encourage open dialogue between team members and create a space where ideas are encouraged and welcomed. Additionally, consider implementing an open office design to promote more interaction between employees.
Another great way to boost your workplace culture is to implement a rewards system that acknowledges the hard work of employees. Showing appreciation and recognition of employees’ efforts can go a long way in motivating them to reach their full potential. Reward those who demonstrate initiative, demonstrate leadership skills, or come up with creative solutions. This will further build a sense of community and encourage collaboration among employees.
By following these tips, you can help build a collaborative environment that boosts your workplace culture. Creating an environment of mutual respect, collaboration, and creativity will help motivate employees to do their best work, resulting in an improved workplace culture and overall success for your company.
Support philanthropic efforts
An important aspect of a positive workplace culture is giving back to the community. Investing in philanthropic efforts allows employees to take part in meaningful projects that are bigger than their individual roles. Encouraging employees to participate in causes they’re passionate about can create a stronger sense of loyalty and purpose. These activities are also a great way to promote team bonding outside the workplace, and can lead to innovative problem-solving and collaboration. It’s important to empower employees to make decisions regarding charitable contributions and volunteer opportunities; this shows that the company values their commitment to making a difference in the world. Establishing a workplace culture of philanthropy will also make employees feel as though their work is making a larger impact on society and on their own lives.
Plan fun company outings
Planning fun company outings can be a great way to boost your workplace culture. Company outings offer employees the opportunity to get to know one another better and build team spirit outside of the office. Employees can use these outings to have meaningful conversations, explore new ideas, and share experiences. Team outings help break down barriers that can lead to improved communication, collaboration, and camaraderie within the workplace. These activities can also give employees a sense of pride in their work and create an atmosphere of appreciation within the organization. The positive effects of workplace culture and morale associated with these types of activities can have a lasting impact on overall job satisfaction, engagement, and productivity.
Celebrate successes
When employees achieve success, it’s important to recognize and celebrate it! Celebrating successes builds morale and reinforces positive workplace culture. It encourages teamwork and collaboration, which can help increase productivity. A simple way to celebrate success is to recognize individual accomplishments in team meetings or company-wide emails. You could also consider giving awards or special rewards to those who have achieved a certain milestone. Celebrations don’t have to be expensive; you can organize potluck lunches, team outings, or other activities that allow everyone to share in the joy of success. Doing this helps employees feel appreciated and valued, creating a supportive workplace culture that will make them more likely to stay with the company for the long term.
Make a switch to DOTS HR and implement a cloud-based HR system inside your organization.
One salient feature that builds up a successful organization is its HR managers. Instigating new technologies and methodologies can innovate and reform the HR department through cutting-edge HR technologies which can change it from a confusing bureaucracy to a systematic business. Employees and managers are now satisfied consumers of HR services when the HR function grows into an acknowledged service provider and advisory partner. Over half of the core HRM systems purchased are now cloud-based solutions.
The ISG survey shows that more than 64% of the companies are achieving measurable business value from the investment in HR software. Throughout the pandemic and after, HR software has been at the frontline helping the management to organize and make the duties more systematic and classified.
The human resource department is important in any organisation. All the necessary functions such as hiring, onboarding, employee data management and many more. With the given responsibility, HR managers can be heavy on data processing. Investing in technologies that can make the duties less strenuous and ensure effective processing of your organization.
What is a cloud-based HR system?
Cloud HR Software is a web-based management system that is hosted on a secure company server. It is a centralised system for employee data, payroll, human resources, labour relations, benefits, employee experience, HR policy, job posting, and more. Any employee of the company can quickly log on to a cloud-based HRMS hosted on the servers of an outside service provider from anywhere. With cloud HRMS, you can access all of your information in one place and with a single click, in contrast to separate systems. It doesn’t need a lot of initial outlay, upkeep, or computer infrastructure. Simply pay for the service on a monthly, annual, or quarterly basis.
Cloud-based human resource systems can easily integrate with other enterprise systems, such as financial management and project management systems, to provide a complete overview of the company. It can also provide real-time access to data related to employees and organisations. With other benefits including efficient decision-making, employee management, enhanced collaboration, and more – cloud-based HR systems have been growing at the frontline of every HR technology.
Why do organisations need a cloud-based HR system?
An organization to be productive and systematic and to stay ahead of technology and competition, adapting the latest technology is quite necessary. It has been proved that organizations can work up to 55% efficiently with the help of an appropriate HR system. If you are thinking about whether cloud-based HR systems are necessary or looking for justifications, let us briefly explain the reasons why a cloud-based HR system is a must for your organisation.
Consolidated recruiting tool
In this competitive world, hiring the best talents always mandate a clear-cut-out strategy. Manually recruiting and hiring employees have been outdated and isn’t the best prospect to make your organisation stand front-line. Employees now choose companies based on several factors other than good pay. With a cloud-based HR system, one can streamline to provide analytics and data for hiring metrics and diversity tracking. It can also work in managing an effective method of communication and makes the hiring process comparatively smoother.
Enhance employee management
Cloud-based HR systems can work better in the employee management process. Employee management system doesn’t only mean keeping them happy and satisfied in their job, but also creating a systematic way of streamlining duties and responsibilities around the organization. With proper tools, you can enhance feedback exchange, peer recognition and more. Cloud-based HR systems can help to create a systematic environment not only within the organization but also among the employees.
Regulates error-free compensation-
In the HR field, an extremely concerning factor is compensation which can be regulated with the help of cloud-based HR software. The workforce had to use their phone systems to access HR information due to the outdated human resources system. The issue with these systems is that they may not always be available. On the other hand, cloud systems provide employees with constant access at any time helping to produce an error-free payroll.
Effective HR solutions
In terms of upfront costs, cloud-based human resource systems provide more value than proprietary human resource management software. When a company implements cloud solutions, it will see immediate benefits such as time savings and improved data. This also implies that the organisation will have more resources to increase productivity or emphasise employee satisfaction.
Employee self-service features are available with cloud HR solutions. With these features, employees can accept and modify things for their benefit.
Bridging the gap between HR and organisation
The most significant advantage of cloud-based HR and payroll systems is that they bridge the gap between the entire organisation and the HR team. Human resources have traditionally been run from the back office, which results in severe communication gaps and information delays.
With the mandate to increase employee engagement and create a winning workplace culture, the needs of the front row lead the way today. This is entirely due to Cloud Computing, which has made this possible. Data is more accessible and centralised, and instant reporting and trend analysis are faster and more convenient. With these tools, the human resources department can effectively lead the workforce and make better decisions to increase retention and workforce productivity.
Why DOTS HR?
According to a survey, 100% of human resource software buyers agreed to cloud solutions, and they thought that switching to the cloud was one of the most desired features. HR functionality consolidation is now possible because HR tools can now be integrated into a single cloud-based application that is easier to implement than traditional on-premise systems.
Cloud-based HR and payroll software solutions embrace automation as well, allowing human resource personnel to save time and the workforce to serve themselves. Every organisation can benefit from automated systems such as payroll and HR software. Furthermore, with the software solutions, employees can access benefits and payroll information with minimal training.
Make a switch to DOTS HR and implement a cloud-based HR system inside your organization.
Studies have proven that more than 57% of employees prefer to stay in a well-organised and systematic organisation. How can one make an organisation organised or productive? Employee management has to be done effectively for smooth processing of an organisation. Handling employee management systems can start with the HR managers who can further lead a team into making them productive and organised. In order to help an organisation achieve its objectives, employee management is a strategy that managers can use to increase employee productivity and satisfaction. An employee management system (EMS), which includes recruitment, offboarding, and performance management, is used by human resource (HR) professionals. An HR manager can increase workplace productivity by streamlining the hiring process with the aid of a specialised EMS.
A managerial position involves directing a group or department of diverse workers who are all working on different tasks and projects at the same time, using a variety of skills. They’re juggling several reports with multiple priorities and concerns, as well as the team’s overall state.
Whether you are an HR manager in an established organisation or a small business, employees can make or break your business. For that, you need to start creating workplaces that can make the employees happy, productive and motivated whereas not lazy, unhappy and demotivated. To maintain a healthy environment in an organisation, a proper employee management system is necessary.
What is an effective employee management system?
An Employee Management System, or EMS, is a technique that helps a business achieve its overall objectives by increasing employee satisfaction and productivity. These tools support the effective use of human resources by monitoring, evaluating, and controlling employee work hours. It guarantees that HR effectively handles managing each employee’s payroll and timely disbursement of salaries. Employee personal and professional data is safely recorded and managed by an EMS. The managers can more easily save and get access to the necessary data as needed.
EMS can help eliminate manual HR processes and helps to save a tonne of time and money. This system securely keeps the professional and private information of the workers and the business. The pressure and workload on HR professionals and business managers are eased by the employee management system. Employee management can be done effectively
Benefits of using an HR software for employee management system
1. Reduces employee turnover
The multifaceted issues of HR administration, emphasising the necessity for more powerful systems that can monitor employee opinion. The high turnover rates caused by the pandemic that continue to disrupt the HR management environment have demonstrated that it is now more necessary to be aware of employees’ well-being. The overall percentage of engaged workers in 2020 is 36%. By performing regular worker surveys, the workforce analytics function of HR software can uncover specific sentiments. Employee turnover is caused by a mismatch between skill sets and job requirements, a lack of career growth opportunities, and a poor work-life balance.
2. Streamlines internal processes
Managing an employee management system with the right HR software can create a framework in an organisation by explicitly defining the roles and rights of each user. As a result of streamlining an organization’s day-to-day activities, the amount of paperwork in an organisation is reduced, enhancing cost efficiency.
Employees will be able to focus more on their work if they have a clear understanding of their daily tasks or responsibilities. Using HR software may not only aid with time management, but it may also enhance staff productivity.
3. Manages employee information efficiently
HR softwares can also help your organisation manage employee information more effectively. Without the software, HR managers are forced to manually record personnel information. This adds to the paperwork and requires a significant amount of time and effort. As a result, it is usually recommended that you employ an HR system if you wish to handle your workforce’s information properly and effectively.
The HR system may easily and efficiently set responsibilities and levels of access to financial and/or personal information. That is, each employee sees only the information he requires and not the information that is confidential. Managing the employee information efficiently can improve the employee management system.
4. Assists you in decision making
Each department’s needs can be tailored by an effective EMS. This may contribute to less paperwork. By eliminating the need for paper forms for employee onboarding, expense reimbursement, vacation requests, sick leave, invoices, and employee checkout, the HR department and employees can complete everything online leading to easy retrieval, updation and analysis of data. With the help of the right HR software, it makes it easier for HR managers to take decisions among the employees and the organisation.
How can HR managers help in the employee management system?
HR managers play an important role in managing the employees and the processes within an organisation. HR software can help in an effective employee management system. It helps to centralise personnel data to simplify HR operations and activities and greatly facilitate decision-making. These tools assist in managing an organization’s HR operations, from assisting with employee onboarding to overseeing payroll procedures. Because most HR activities are compliance-driven, completing them manually can be time-consuming and inconvenient. These HR management tools help managers save time, manage their personnel, and save money.
Which HR software is best for EMS?
With increased demand, HR software is now creating a spotlight in the HR industry. HR software can simplify and optimise HR duties which help in cutting off the manual efforts taken in an organisation.
DOTS HR is an HR software specially designed for GCC countries, made to make workplaces effective and organised. With DOTS HR, employee management can be made easy with just a click. With services including prompt payroll, employee management, and attendance – DOTS has proven to create a dynamic and reliable workplace and management system.
If you are looking for an HR software for a better employee management system, Booka free demo now!
Every successful organisation has one thing in common – a group of committed employees. The more an organisation benefits its employees, the less employee turnover value one has to face. Technology has advanced in every area of expertise. For businesses and organisations, Geofencing was introduced in the late 90s. Geofencing is a quickly growing technology that can be used by organizations to ensure the safety and productivity of their employees. It is a virtual perimeter that utilizes the Global Positioning System (GPS) or Radio Frequency Identification (RFID) to mark geographical boundaries. Companies can use geofencing to limit access to certain areas, track employee movements, and provide an extra layer of data security. Moreover, by using geofencing, businesses can gain real-time visibility into the whereabouts of their employees, making it a powerful tool for increasing employee productivity, security, and accountability. Geofencing solutions can provide a range of benefits to employers.
Employees can be better tracked and monitored, allowing organizations to identify and prevent any potential safety issues. Moreover, geofencing solutions can be used to improve internal communication by providing employees with quick updates on any relevant changes.
Furthermore, geofencing solutions have been shown to reduce the amount of time it takes employees to complete tasks, as they can be directed faster towards the necessary locations. When tracking their work hours and making sure that they are truly where they say they are, employees who work remotely on construction sites or who are always on the go, like drivers, confront obstacles and issues. Therefore, GPS-enabled software and mobile applications that provide remote time monitoring and geofencing can offer a suitable solution.
Geofencing can provide an organisation with the following benefits:
Determine the precise position of the device using latitude and longitude
Real-time tracking of the movement of the device
Obtain the location’s address
Create geofences for each fence with a radius
Receive alerts whenever a device enters or quits a geofence
When organisations start taking care of the employees and their presence, they will develop a positive working environment. Adapting to technology that can benefit and take care of the employees working in your organisation, can make them work more committedly towards the organisational goals. The use of geofencing for safety checks is the most advantageous one for employee security. Employers might ask for routine safety inspections from their staff. Hourly, daily, or at predetermined intervals throughout the day, you are free to request them as often as you wish. Only inside the geofence may these safety inspections be performed. When employee safety is given such a high priority, it reflects well on the corporate culture. Employees are thus more open and trustworthy with management.
Geofencing can help the management and the employees to make their work more productive, systematic and efficient at the same time. It can ensure the tracking and safety of each and every employee in the organisation. With geofencing, the work doesn’t restrict only to indoors. Setting a certain radius through the fence can make work possible in outdoors too.
Geofencing confirms that someone has visited a certain place. This capability is especially useful if you operate remote or unattended installations. Geofencing forces visitors to be near a site before they can sign in, ensuring that a person has visited that spot. A utility provider may utilise this functionality, for example, if they needed proof that a contractor had physically attended a work site and wanted to know when that contractor signed in (arrived) and signed out (left).
Below given are the benefits of geofencing for employees:
Enhanced workforce productivity
Employees’ real-time attendance monitoring procedure has been simplified.
Transparency in the employee attendance management procedure
Employee productivity may be tracked in real-time.
Developed to assist companies of all sizes
Detailed reports for the quick staff attendance analysis
Integrate attendance data with payroll and leave modules with ease
The demand for geofencing has increased in recent times. Businesses and managers have started to adopt geofencing to make the workplace environment more productive and systematic. DOTS is an automated HR software specially designed for GCC countries, to lay aside manual efforts and switch to automation. DOTS can automate all your daily duties and introduce you to a less hassle day. It helps in managing people, processes and data. It is used by firms of all kinds and sizes to help managers and staff to perform more efficiently by eliminating mistakes, maintaining compliance, and enhancing productivity. With more than 1000+ satisfied clients, DOTS has proven to create a dynamic, quickly evolving workplace. Your business requires the best technology not only to benefit the HR managers but also your employees, for that DOTS can be the option for you to choose. Get better at managing your employees and duties with DOTS. Book a free demo now!
HR software is an essential tool for any business in Dubai, as it helps to manage and streamline a variety of HR tasks, such as recruitment, employee management and performance evaluation with so many options available, it can be overwhelming to choose the right HR software for your company.
Things to consider when you need to select the best HR software in Dubai:
The needs of your business
User experience
HR data and analytics
Intuitive user interface
Scalability
Integration possibilities
Customer service
Let’s discuss the best HR software in Dubai to help you make an informed decision.
Dots HR
Dots HR is an intuitive HR payroll software solution specifically designed for the GCC and is the best HR software in Dubai. It aids in “on the go’ management of HR duties where an HR can work from wherever he wants. It provides a real-time view of employee personal data and processing of efficient processing of various requests.
Dots HR being the best HR and Payroll software helps in automating complicated HR processes and provides cloud-based HR solutions to businesses of all sizes. They strive to bring the latest updates and innovations which makes their service and product the best among the competitors. Available in both Arabic and English language, a feature that best suits the requirement of the best HR software in Dubai.
Zimyo is an HR software in Dubai, which automates your day-to-day HR tasks. It offers smart, easy-to-use, cost-effective HRMS software in the Middle east. It enables organizations to automate manual HR activities such as onboarding paper works, payroll processing, time and attendance tracking etc. It provides an all-in-one solution in a single platform.
Bayzat features are designed to be the best software in Dubai. Bayzat syncs your HR data with the payroll data where you dont have to manually enter the overtime and salaries of each employee. It’s a platform that benefits every company and redefines the way a company works for the better.
This software is a recruitment management solution that offers a range of tools, including resume management, applicant tracking and job posting. It offers a mobile app for employees and a self-service portal for managers.
This software automates HR processes and simplifies everyday HR tasks in a modern way. It has proven to be the best software in Dubai for budding organisations and saves time for both HR and an employee working in an organization.
Ultimately the best HR software for your business in Dubai will depend on your specific needs and budget. Be sure to carefully evaluate each option and consider factors such as cost, scalability and ease of use before making a decision.
With the use of HR software, businesses can disperse some of the record keeping, computing and communication functions formerly handled by the HR departments alone. It is possible to manage tasks like time and attendance, payroll, hiring ,regulatory compliance and benefits administration via computer or through mobile applications effectively. By partially automating manual operations, HR tasks can be streamlined without increasing personnel expenses.
For this companies have to see an HR software as something which not only serves the HR department but also serve the needs of all the employees of an organaization.
Vendors will usually guarantee to handle most of the companie’s requirements but its the duty of the organization to select the best HR software which can be tailored according to the needs of the complex workflows of an organization.
Technology has grown so vast that it can help to make any profession more easier and efficient. When it comes to the HR sector, there are a lot of inventions that provide a way to make their job less hassle. The incorporation of technology into the HR process relieves professionals of a significant portion of regular work. Process automation reduces paperwork, speeds up the completion of various duties, and leads to more efficient HR performance. But all these are beneficial for the HR managers around. What about the employees in an organisation? How does HR software be beneficial for the employees working? Let’s look at it briefly.
The success of an organisation always lies in the way how its employees are treated. Every organisation looks for ways to amp up their employee satisfaction. Here is where the role of an HR really outshines. The way HR departments contact employees, maintain information and assess employee performance is evolving as a result of technological advancements. When used correctly, technology improves the efficiency of human resource procedures. When used incorrectly, it might obstruct the management of the company’s human resources. Below given are a few of the employee benefits from HR software:
1. Empower your workforce
Here is an interesting fact about your employees, the easier their task management, the merrier your work. With HR software, employees can find it much easier to manage their tasks. Your employees can make their attendance, raise doubts or queries, and more. This allows your staff to be more liberal and less dependent on the HR department and also improves your organization’s faith in its people.
2. Promotes effective communication
To ensure the smooth processing of an organization, there needs to be an effective method of communication between all levels of management and the employees. As there will be systematical reports of everything, HR software can reduce conflicts and develop efficiency in communication between managers and employees.
3. Streamlines the HR process
Starting from payroll maintenance, employees can entrust the software to proceed with the basic rights such as payroll, and attendance tracking, as HR software, is error-less and can be easily provided with the required data. Employees can ensure that the payroll process is comparatively hassle-free and would get the duty done
4. Reduces retention
Having a systematically processed HR management and atmosphere can make employees feel like they can be committed for a long time in the To make sure that employee turnover reduces, you need to make sure that all the duties that an HR does, have to be effective in building a strong workforce inside the organisation.
There are more benefits that an employee could get from HR software, but beyond everything, HR software is a must. The first step to making your employees work effectively and make them satisfied with organisational services is to switch to HR software. With HR software enhancing productivity, reducing time spent on repetitive operations, and successfully automating complicated workflows, a rising number of businesses are actively using HR software in their organisations. HR software may manage a variety of activities such as payroll, allowances, attendance data, performance data, and much more. User-friendly, well-designed HR software may assist to improve your employee experience and their impression of your HR department, transforming it from an obsolete or ‘behind-the-times’ role to a forward-thinking, strategically relevant enabler of effective work.
Moreover, selecting the right HR software is equally important. Helping more than 1000+ brands, DOTS HR has a proven history of making HR duties stress-free. We have been working towards promoting efficient working and smooth processing of an organization. With DOTS HR you can manage payroll, attendance, employee experience and much more.
Workplace diversity is prevalent. It reflects the changing nature of our market. Our daily activities, both at work and outside of work, necessitate interaction with individuals from different walks of life. A diverse workforce adds significant value to a business, but it also introduces new problems. When it comes to building policies and procedures to deal responsibly and constructively with diversity in the workplace, it is easy to become overwhelmed. Some ways can assist business owners in developing policies that support diversity while still meeting the company’s ideals. Despite all the diversity among employees, let’s take a look at how to manage diversity in a workplace and make it less challenging.
What is meant by workplace diversity?
Enabling diversity in the workplace simply means making an attempt to hire a diverse range of people from various ethnicities. Workplace diversity is a business cultural attribute that comprises employees of various genders, ages, sexual orientations, beliefs, languages, abilities, professional backgrounds, socioeconomic backgrounds, and educational backgrounds.
With the increasing global population, many company centres in Dubai, Newyork, and Singapore all have one thing in common– they promote a huge degree of diversity in their workplace. Managing diversities doesn’t only mean hiring employees from different diversities but also treating them equally. Inclusion and diversity go hand in hand. Employees are more likely to feel comfortable being themselves when they witness a representation of a diversity of cultures, ethnicities, and ways of thinking in the workplace. As a result, employees can work in a more productive workplace.
Businesses that have varied and inclusive staff may benefit from a wide range of viewpoints and ideas, allowing them to be more innovative and competitive. Increasingly, many HR around the world has started to hire employees with different diversities which has proven to increase a healthy and productive work environment. Workforce diversity management is significant because it may assist firms in reaping the benefits of diversity. It can also aid in the reduction of discrimination and the promotion of a motivating work environment.
Let’s briefly dive into the 5 tips on how to manage workplace diversities:
Workforce diversity management is a continuous process. This is due to the fact that the workforce is always changing and evolving. As a result, companies must be flexible in their approach to diversity.
Effective communication
When people from different diversities come together, a communication gap may get built between them. Promoting effective communication between employees can make them feel like they fit in a group of people despite their differences. An HR can play the role of facilitator when it comes to communication part. Providing proper training and making other employees aware of their support can play a huge role in managing different diversities in a workplace.
Collect frequent suggestions
It is critical for a firm to consider the influence of its policies and procedures on a diverse set of Companies should use feedback mechanisms such as questionnaires and suggestion boxes to acquire a better understanding of how workers feel about diversity policy. Any comment, whether favourable or negative, is useful. Companies must be prepared to adjust and alter rules that may be perceived as impediments or detrimental to employees.
Encourage employees to work in diverse groups
When employees from different diverse groups work together, it is important to make them work in different groups to understand the individual value and would also help them to know about each other. Encouraging employees to leave their comfort zones and helping them align with everyone in the group can make the workplace more productive.
Hire people from diverse groups
It is critical to seek and hire individuals from a range of backgrounds in order to create a diverse workplace. This needs HRs to overcome discrimination in interviewing and evaluating candidates. A diverse workplace should be the inevitable conclusion if firms can overcome bias and recruit the most qualified people, those with the appropriate education, qualifications, experience, and skill
Prioritise inclusion
This goes beyond being inclusive and taking workplace diversity into account throughout the recruiting Inclusion in the workplace is to actively seek out, welcome, and support alternative approaches to and solutions to challenges. It entails acknowledging and thoroughly considering all perspectives on a subject, while equally valuing each voice and opinion.
The role of HR while managing workplace diversity is very significant. An HR can help to promote the workplace in terms of productivity and motivation. They can ensure that employees with different diversities can fit into the group without making them feel leftout. You can promote a space where anybody can comfortably work keeping their differences aside. Moreover, HR managers can make sure to treat them equally when it comes to payroll, collecting feedback, assigning tasks, etc.
In a workplace where employees with different diversities are working, HR software can do wonders. Switching to HR automation can make sure to process all HR duties and processing error-free making them equal and fair for every employee in the workplace. If you are an HR manager, switch to DOTS HR now and simplify your duties.
What exactly is a cloud-based HR system? A cloud HR system consolidates data into a centralised platform for better, faster, and easier HR management. You can find cloud-based human resource management system software that provides specific HR functionality, such as payroll or recruitment systems, but a cloud-based HR system that handles all aspects of HR is by far the best option. These systems enable you to manage everything from payroll to training in one location, saving you time and energy.
HR is changing along with the corporate environment, which is changing daily. Cloud software has evolved over the last ten years from a “nice to have” to a vital resource for all HR managers. In fact, this could be the biggest technological advancement in HR history. HR software that is hosted in the cloud gives businesses and organisations the adaptability and processing capacity they need to thrive and flourish in the digital age.
The 10 benefits that a cloud-based HR system will provide for your business and the value it can create are compiled in this blog.
Read further to see how the lives of HR managers are made easier by cloud software. All HR teams may focus on bigger and more complicated projects by systematising manual administration.
Benefits of a Cloud-Based HR System
Web apps that a provider hosts on safe servers make up cloud-based HR solutions. Users and staff members can use a browser or a native mobile app to log in and then access these systems. Businesses and companies can use such platforms by subscribing and paying recurring licence costs, which are due either monthly or annually.
End-to-end automated HR functions, including payroll, onboarding, recruitment, compliance, and much more, are provided by HR cloud-based platforms. These cloud-based tools include HR analytics and reporting that aid in keeping track of employee performance and productivity. The advantages of cloud-based HR solutions are listed below.
Cloud-based hr System Save Time
According to the most recent studies, HR teams spend about 70% of their time on ineffective administrative duties. Setting up timetables, tracking staff hours, and calculating payroll each month all require a significant amount of time. And all of this is before you even start on the other HR duties, like succession planning, developing compensation plans, and managing certifications. Most of these operations are automated by cloud software, which also reduces manual errors.
HR Can be Redefined
Now, hours-long tasks and projects may be managed in a matter of minutes. With greater time currently available, HR executives need not lose their days to paperwork. Instead of focusing on the top line of the company, HR departments might aim to maximise employee productivity. Instead of reacting to the most recent crises, this entails creating long-term plans, delving into people analytics, and working on proactive adjustments. HR becomes an engaging job when technology handles administrative tasks, giving greater value to the firm you work for.
Reduced Paperwork
Information on employees is no longer kept in large filing cabinets. Thanks to cloud-based HR systems, all employee files may now be safely stored in the cloud and quickly accessible via programmes like Google Drive, Box, and Dropbox. As data is stored digitally, an HR staff member can instantly look for and print a file from the cloud HR solution. A cloud-based HR platform can facilitate organisation and save time.
Predictive Analysis
When it comes to employee retention and problems with career advancement after hire, artificial intelligence (AI) within HR systems might be helpful. AI can identify which employees are likely to become dissatisfied and take action to fix the issue by evaluating the data from within the company. It could show a decline in performance brought on by a lack of training, a problem with the working environment, or other elements. Before a departure or a loss in productivity occurs, these HR tools will identify and address staff problems. Despite being a new technology, cloud-based HR tools are incredibly interesting and essential to HR’s tactical role in maintaining businesses’ competitiveness.
Cloud HR Software Saves Money
The Return on Investment will be higher if an organization’s HR team can accomplish more with its available time (ROI). In addition to wasting time and money, manual administrative tasks take up a lot of time. But there are other financial advantages. The primary distinction between software and cloud software must be understood at this point. The cloud-based software runs on a subscription model rather than an outright purchase model. It also relieves enterprises of the burden of deploying, maintaining, and upgrading software, which lowers expenses for them. Currently, everything
No Physical Technology
Small businesses can benefit greatly from cloud computing. Utilizing technology fully entails full responsibility for hardware and support expenses. Larger businesses can afford to have specialised IT support teams on staff to handle any internal technical issues. Smaller businesses cannot. We have excellent news for you—by using cloud software, one can avoid dealing with these issues.
New Approach to Security
Before the advent of cloud-based HR systems, security was mostly achieved through the use of sturdy padlocks and archive fireproofing. Now that employee data is being stored online, organisations need to reconsider how to keep sensitive information secure. Data security is particularly crucial for multinational firms because of the GDPR laws in Europe. The good news is that security is prioritised highly by the majority of cloud HR software companies. They have all of the most recent security measures in place to protect the vital information of your company. Because of this, it is their primary duty to ensure security even as laws and regulations change.
Boost Employee Productivity
Most cloud-based HR systems offer user interfaces that are responsive to mobile devices. This platform allows employees to use it while on the go. It has a favourable impact on labour productivity, especially for companies that rely on field agents for sales and customer service. Employees won’t have to spend more time in back-and-forth email correspondence and in-person follow-ups thanks to reminder notifications, automated workflows, and digital knowledge bases.
Easy Scalability
A cloud-based human resources solution is easily expandable and can keep up with the expansion of the company. As their business needs expand, organisations may also expand the number of licences and add new modules without having to worry about deploying more hardware or load testing. The majority of cloud-based HR solutions are capable of handling hundreds of transactions per minute without any hiccups and infinite document storage.
Better Employee Engagement
HR software that is hosted in the cloud offers incredibly user-friendly features for interacting with and engaging employees. A sense of community is provided by internal social platforms and peer-to-peer badges. The dissemination of news across groups is streamlined via HR postings and departmental announcement boards. Employees are encouraged to give their best effort in corporate projects through digital reward point programmes.
Conclusion
Future trends indicate that the transition from exclusive, proprietary HR systems to industry-standard cloud-based HR solutions will pick up speed. The selection of a cloud-based HR system is the first stage in the adoption of HR automation. The decision is based on several variables, including the organization’s size, the industrial sector in which it operates, the business use cases where HR automation may add the most value, and the strategic vision of the company. If you are looking for an appropriate HR management software to get down and ease your overwhelming procedure, Dots hr has been standing out among the best option to choose including sophisticated tools that will change the gallop of your business vision.
It requires a lot of effort to start up a business. Both start-ups and well-established businesses must adhere to a number of legal requirements. These formalities are essential to the operation of every business organization, including financial regulations, tax requirements, and employment law regulations.
An organization’s human resources division is equipped with a multitude of duties. HR experts must ensure that the recruiting process is fair, the workplace is secure, and the business complies with all applicable laws and industry standards to protect it from liability and employee lawsuits.
The HR department develops a variety of tactics to accomplish its objectives, but the most popular one is having properly defined HR policies. The company’s standards and rules are established by these policies, which include everything from hiring and perks to employee conduct, advancement, and discipline. The formulation of HR policy is influenced by a wide range of factors, including statutory requirements and business standards.
Regardless of size, your business is governed by various labour regulations if it is regarded as a business that employs people. These regulations regulate important matters including minimum wages, gratuities, PF payments, weekly holidays, maternity benefits, sexual harassment, and bonus payments among other vital areas.
Creating policies and procedures to guarantee your firm complies with current labour and employment laws and regulations is known as HR compliance. HR not only works to verify that the workplace regulations are in compliance with state and local legislation, but they also enforce the policies to guarantee that all employees obey them. Compliance and litigation avoidance are two aspects of human resource management. These programmes emphasize how crucial it is for HR professionals to comprehend these legal concerns.
In order to protect the business from unwanted responsibilities and employee litigation, HR experts must also make sure that the organization complies with applicable laws and industry standards. Let’s look at the fundamental legal requirements at work that every company must adhere to.
Labour rights and implications Each person has specific labour rights that provide them with security when they are employed by an organization. These laws and regulations must be followed by all businesses in order to guarantee that employees are given their fundamental rights when hired by them.
An employee is entitled to the required compensation and a set amount of time for notice before being fired from a position. The HR expert should ensure that the company creates policies that comply with these rules. Dealing with such matters is the responsibility of an HR expert.
Tax Every business that operates within a country is subject to that country’s tax regulations. The primary responsibilities of an HR department include tasks like hiring and onboarding, although compliance regulations and tax ramifications are typically touched upon. In order to calculate the salary components and in-hand salary for each employee, knowledge of income tax and TDS is essential. This immediately affects how monthly wage registers are created, how salaries are actually paid, etc. For HR, being current with tax regulations poses an additional challenge.
If you work in HR, you’ve received training on tax fundamentals, including how to complete a W4 and handle popular deductions like charitable contributions. Human resource executives must oversee the creation of the best policies that benefit both the firm and the personnel.
Law of firm Even though there are very few chances that the organization’s laws will have legal repercussions, you still need to think about how the laws will affect management and each personnel.
Some laws may irritate workers, and if this petulance grows, it will negatively affect an organization’s performance. How long employees are willing to stay with a company is partly determined by the organization’s laws. You must be able to evaluate how each organizational law impacts employees if you are an HR executive.
An HR expert should assess the overall effects of the law change and the best approaches to address the adverse effects. These could be minor regulations governing leave and break times, or they could be major laws regulations governing pay and bonuses.
Thus, while employed by a firm, the HR professional is responsible for many vital tasks. Many HR professionals need help to complete the tasks given to them because they are unaware of the seriousness of the issue or the importance of the obligation they bear.
Verification Professionals in human resource management are often in charge of verification in many firms. This task is not at all simple. Each person needs to have their social, economic, and, most critically, criminal history thoroughly investigated. Such a legal check aids the company in maintaining its sterling reputation. It also aids in preventing drug abusers or those with a criminal history from being hired by the company.
HR professionals need to handle this stage of the hiring process with the utmost caution. Make sure the information provided by the applicant during the interview is entirely accurate. Any procedural blunder could affect not only the candidate being hired but also your own reputation.
Confidentiality Humans are always eager to converse with and interact with others. We have an extremely hard time keeping secrets. In the workplace, maintaining confidentiality is both morally and legally required. You risk losing your employment in addition to your reputation if you don’t maintain secrecy. Rarely, you can even face jail time or be demanded to pay a fine for disclosing sensitive information. As a result, if you work in human resources, you must take this standard seriously.
Any human will grow weary and make many mistakes when it comes to the legal system, but regrettably, this is not something we can do since it involves the most crucial aspect of a company. Imagine a fully automated system that assists you in such legal proceedings and keeps you current on the issues. Software is quick, secure, and simple to access, and it never makes mistakes or gets tired. Make all of your legal regulations with only one click now. You can get higher-level legal aid and stay updated on law and order regulations with the help of DOTS HR automated software.
By 2023, HR will no longer serve as a support function but rather serve as the strategic hub of the company, enabling profitability, cost-effectiveness, and overall business success. To adapt to the evolving industry standards, HR departments will need to have a deeper understanding of how technology is moving. Less human interaction will be required for regular tasks in the future of HR, which will be fueled by automation and innovations. The hiring and firing processes will no longer be handled by the HR manager, everything will be carried out with the aid of software created specifically for the job. It promotes a company’s image in all dimensions and assists in overall corporate growth and achievement. Let’s take a glance at the HR in near future
Investment in people
Businesses feel that HR departments are currently cut off from business reality, on one hand. The majority of their interactions with employees are during the hiring process, payroll problems, and managing employee grievances. While businesses are increasingly collaborating centrally, they still employ different technologies to manage HR operations. On the other side, there appears to be a lack of transparency on the part of HR departments, which has a detrimental impact on how employees view HR and, in turn, how the firm is perceived.
HR professionals need to switch from a company-first to an employee-first mindset. Employee experience should be the total focus of HR since maintaining employee motivation and helping them develop their talents calls for a proactive approach.
Employee participation in a customer satisfaction survey for the HR department may be pertinent given that the employee experience is the new focus of HR departments. This can enhance employee retention and help HR become more focused on the needs of the workforce.
The modern workforce must be inspired by a personal growth plan, training and learning, individualised coaching, career ownership, and a flexible work environment. Additionally, this enhances the company’s reputation, which draws in highly qualified workers. The organisation benefits most from a positive work environment that centres on employee experience and satisfaction.
Human resource professionals must consider what employees want from a brilliant work life if they are to improve the entire employee experience. A variety of technologies are available in human resources to collect employee opinions and suggestions for increasing engagement. Surveying new hires is frequently the first step because this is when they are most objective and aware of their professional demands. However, all levels of employees provide useful insight, which can also be surveyed. Examining previous performance reviews, employee queries, and management suggestions might produce data that can serve as an employee incentive. Even exit interviews can offer insight into what the corporate experience is lacking and what it is doing effectively. The employee should be the primary enabler for HR professionals as they transition to a more business-focused role
Investment in technology and wearables
Smartwatches and smartphones can be used in HR technology in a variety of ways. With simply a tap of their watch, employees may clock in and out, and geolocation tracking will confirm that they are indeed present. The standard biometric devices, which are prone to contamination, won’t need to be touched by the staff. Such data points can quantify employee well-being if employed properly. AI can also help in understanding employee engagement at work using the same data sets. Soon, we may see businesses utilising smartwatches to improve the job experience and raise employee awareness of their health and well-being.
Hybrid work environment and metaverse
With remote employment, managing the staff effectively can occasionally become difficult. Metaverse is the ideal tool for HR managers at this time. The definition of hybrid work as it exists today may change as a result of the metaverse. When working remotely, employees can use various new techniques to communicate effectively and interact more authentically. Simply expressed, there may be a bridge between real-world and virtual offices, thanks to the metaverse. We can definitely anticipate this in the upcoming year.
HR expands the range of toolkits.
Due to the fact that administrative and transactional work now consumes the majority of HR’s time, existing HR solutions needed to be redesigned and preferably incorporated into their everyday toolsets. Artificial intelligence, robotics, and analytics are some of the new technologies that can assist HR in refocusing on employee-centric operations. These technologies are capable of managing people, giving meaningful data about each person, and offering HR solutions including pay, benefits, diversity, inclusion, learning and development, AI, and machine learning. People’s work could be scheduled using machine learning while considering their preferences. Additionally, it has the capacity to fully administer the HR helpdesk service, freeing up HR professionals’ time to focus on strategic initiatives.
Regulation compliance will be impacted as advanced technologies and automation gain prominence. More and more compliance-related tasks will be automated with the use of technology, improving process effectiveness in terms of cost, time, and resources. In order to provide a seamless, unified experience to the employees and employers, we can also foresee that this will become an inherent aspect of HR Tech in the upcoming months and years. Simply this expands the digital and automated aspects of HR.
The value of the HR function will expand with more integrated solutions and improved visibility of HR activities because the workforce will see a greater impact of HR on their business. Flexibility and room for personal development are necessities in today’s workplace. This necessitates a more centralised and technical toolkit and a proactive approach to employee experience and happiness. we may anticipate the combination of HR digital platforms with employee benefits including loans, taxes, and healthcare as well as whole new zero-touch AI talent acquisition. It is undeniable that HR technology is changing the game for businesses in all industries. SaaS platforms with enhanced Functionality and one-touch payroll and zero-touch applicant monitoring will have a significant influence on HR productivity. The fully automated software DOTS HR aids your HR team in reaching the heights that your business needs in the upcoming year.
For more information on the comprehensive one-time solutions to your HR concerns, get a free demo right now.
The greatest asset of a company are the employees who contribute to increase the overall productivity of an organisation.In the current situation, following the outbreak and employee resignations in 2020 and 2021, every business recognizes the value of maintaining a solid base of employees, and it is the responsibility of a company to encourage them. According to 2021 Gallup research, 48% of the working population is actively looking for new opportunities and scopes of work.This happens as a result of poor treatment or insufficient staff experience. Here are the most effective strategies you can use to build a more successful and productive team in your human resources department.
1.Employee Experience
The key is employee experience—it must be prioritised above everything else. Employee experience is the perceptions of a worker regarding their interactions with all the different touchpoints at a certain organisation. It cannot be put into words or written down on paper; rather, it is a company policy to provide employees with a better setting and window of opportunity to showcase their skills, develop professionally, and find fulfilment. Below given are the few points to promote a better working environment;
Upgrade workplace condition and culture
If you want to upgrade your workplace productivity, focus on providing technology solutions and equipment for improving efficiency. Focus on adding employee attitude-altering advantages like providing training or recreation time which will improve the overall workplace atmosphere. Set up meetings and activities that can make the employees increase their interpersonal skills which will help foster relationships which can improve the workplace morale and pave the way for increase in productivity.
An organisation’s work culture is expressed in how you treat your employees which is a collection of shared values, beliefs, and attitudes that govern your business. A positive workplace environment increases productivity, lowers turnover, and increases employee engagement. You can cultivate a productive workplace culture that will motivate your team and support the success of your firm by being deliberate with your core values and cultural initiatives. Creating an employee-friendly workplace culture is crucial.
Connected workplace
Employee access to resources and information is made possible through connected workplace technologies. Teams that are connected have a sense of community and can foster positive working relationships with an efficient teamwork. The more involved and productive the workplace is, the more linked the employees can be. Provide accessible internal communication channels for people to express their opinions and ideas, and encourage honest and direct conversation. Establish a reciprocity circle so that staff members can get together frequently to discuss issues they are facing, which will allow members of the group to provide ideas and resources. Develop a culture where friendships can be developed when workers invest in one another’s personal growth. These advantages ultimately translate into profitability, which is the biggest reward for businesses that are connected and are open to innovation.
Mental and physical well being
It is vitally important to protect your employees’ wellbeing and safety at work. According to Forbes, workers who feel that their opinions are being heard are 4.6 times more motivated to give their all effort at work. This helps them with their peace of mind and mental health. Today, the majority of businesses provide staff employees with mental health assistance since it is as important as physical health. Make sure your company is taking necessary precautions and investing in team members’ health by providing them with healthcare assistance for physical and mental welfare, in order to increase productivity and provide an outstanding employee experience.
2.Inclusion and Equity
The company and its employees can support inclusion by encouraging certain behaviours and attitudes. As a result of your efforts to encourage inclusivity, employees feel a sense of belonging. Promoting diversity at work is a sign of a safe environment. They don’t have to be ashamed to show off not only their real talents and goals but also their anxieties, doubts, and insecurities. Everyone is welcome to work there in full authenticity and with complete freedom to express their thoughts. Every person in the company has a responsibility to promote this kind of atmosphere. In order to foster an inclusive workplace, open and equitable employee policies, as well as varied hiring and compensation procedures, are required.While inclusion focuses on encouraging employees to feel valued and empowered, equality focuses on granting equitable access.Through reskilling and upskilling, inclusion, diversity, and equity can be integrated and made more productive.
Employees who want to be prepared for a different role inside the company should be reskilled. Employees that receive upskilling are prepared for significant changes to their current role. Promote a culture that encourages experimentation and compensates staff for trying out novel concepts. In this manner, staff members won’t be reluctant to modify and attempt again.
3.Digital transformation
HR and employers just can’t fall behind in a world that is rapidly becoming digital . We are accustomed to the digitization of everything in our daily lives. Digitization in the HR department refers to the transformation of operational HR into an automated, data-driven system.
This digital transformation for HR has two components: transactional and transformative. Transformational processes include personnel management like recruiting, learning, and performance. While transactional processes include payroll, leave management, benefits management, time management, workforce planning and the use of big data.
Earlier manual paper based processes can now be completed quickly and efficiently by digital means, which benefits not just employee experience and retention but also cheaper HR costs, better decision-making with correct data and information, assistance with sophisticated analytics, and improved reporting.
4.Workplace Flexibility
Digitization presented the human resources division with enormous opportunities, just like it did for many other industries. Data gathered, saved, and retrieved for use while being kept in a central database. Digitization enabled more adaptable work locations and settings. Workers have a number of working options, thanks to this workspace adaptability, including remote, hybrid, on-site, and more. This emphasises the significance of work-life balance. If your employees choose to work from home, make sure they have access to the resources, tools, and support they require.
5.Automation through appropriate software
The most significant benefit of digitization is the unstoppable assistance of fully automated software, which frees up the HR manager and staff to delegate tedious and time-consuming work to the software in order to free up their time for more crucial and productive activities like team development, structuring of work culture and other brainstorming sessions. From software to software, the capacity of automation differs. You could spend money on software that will support your demands and requirements. The budget that your business offers to spend on technologies, as well as the size of your business and its numerous functionalities, should all be taken into consideration.The numerous functions supplied by HR automation software include payroll, leave management, HR on the move, shift scheduling, employee data, document expiry, alert and management system, etc.
DOTS HR is a reliable platform for HR support that makes the most of your HR team. To learn more about the newest and unique features provided by DOTS HR ERP SOLUTIONS, Book a demo today!
The emergence of Covid-19 has renovated technology to be able to make things easier within a touch. With the developing emergence of technology, HR trends are also evolving. The rapid growth was advantageous for the human resource industry since it enabled the organization to forecast new trends quickly within two years by which the HR sector has secured phenomenal expansion.
Here are the six best tactics to stay on top of the latest HR trends:
Employee work experience with wellbeing:
Implementing a positive working environment to create an environment where people can grow. Developing an effective HR and employee relationship can elevate the HR experience to the next level. To have an elevated employee experience, traditional employee engagement tools can be redesigned. A large-scale adoption of the employee experience platform is also linked to the successful operation of the organization.
Employee wellbeing is a gauge of their overall health, taking into account their mental, emotional, physical, and spiritual well-being.
Employee wellness is an indicator of how long-lasting your employees’ engagement will be; it tells you whether they’ll be able to keep working hard for you.
Yoga courses, health insurance, and flexible work schedules, benefits like these are being used by businesses to improve employee wellbeing. Employers are sure that by offering these benefits, employees will have a better work-life balance and will be happier at work. Additionally, periodic applause, appraisals, and recognition do an excellent job of promoting employees’ wellbeing. And most importantly, let everyone on staff know they can count on you to be there for them anytime they need assistance. One of your HR objectives for 2022 should be to concentrate on a more comprehensive perspective of employee wellbeing. At least as a result of the pandemic, people now recognise the importance of being healthy and fit.
Hybrid work culture
A flexible strategy called hybrid work enables individuals to alternate between working from home and in the office. People are expected to be at work from 9 am to 5 pm every day in an office-first approach. Employees have more freedom to complete tasks when and where they are most productive under a hybrid work style. Flexible times and locations make people productive accordingly. Therefore, it should come as no surprise that 77% of businesses have already chosen to become hybrid, according to statistics . Furthermore, 56% of those businesses provide employees the freedom to decide how often and when to come into the office.
Finding a healthy work-life balance is becoming increasingly important as remote and hybrid work models become more common. Employers have also observed how anxiety and stress have a direct impact on output levels. Employees are significantly more likely to be productive members of your team if they are motivated, healthy, and well-balanced. Ensure that the tools, resources, and support they need are available to your employees if they conduct their work from home. Ensure that your management is knowledgeable of the risks of stress and burnout. And, most crucially, keep tracking of employee hours and PTO to ensure that your staff is getting adequate rest and recovery time they need. In such a work environment, it’s critical to cultivate a sense of oneness. This can be done by creating an office environment that feels comparable through online meetings and group celebrations of holidays and events.
Developing critical skills
Organizational changes have caused the workforce’s gaps to widen. The need for employees to get training in a number of disciplines is therefore greater than ever. They will be better able to fill in any skill gaps if they possess additional skills. HR executives must take a flexible stance when reskilling employees. This will enable businesses to enhance operational excellence while adjusting to the new normal.
The pandemic taught us to upskill ourselves; occasionally, acquiring a new skill set might advance an employee to the next level as he can manage new responsibilities and talents. As a bridge between the employee and the higher authority within the company, the HR manager may occasionally need to perform various roles inside the organization. Skills like active listening, self-effective management, social awareness and interpersonal skills are beneficial to both the higher and lower ends of the business world. As the company is sensitive to human efforts and employee emotion, it is also crucial for the HR manager to be sympathetic and more human.
4. D,E,I & B
D,E,I&B Stands for Diversity, Equity ,Inclusion that ends in a sense of belongingness. The secret formula to raise awareness of the value of an inclusive workforce. Inclusion involves actions and attitudes that can be encouraged by the organization or in fact by the individuals inside it. Employees experience a sense of belonging as a result of your efforts to promote inclusiveness. A safe atmosphere is one that promotes inclusivity in the workplace. They need not be embarrassed to display not only their true personalities, skills, and aspirations but also their insecurities, uncertainties, and concerns. Everyone is welcome to work there with their complete selves and to freely voice their opinions. Every employee inside the company has a role to play in fostering this type of environment. Of course, setting good examples within the organization is the responsibility of the leadership and management. Open and equitable employee policies, as well as diverse recruitment and remuneration practices, are necessary to create an inclusive workplace.
5. Formulate gap strategy
An HR gap analysis compares the capabilities of your present staff with the workforce you’ll need to achieve in future business. since it uncovers upcoming personnel and talent shortfalls within your firm this can also be termed as workforce gap analysis
This aids in the development of strategies for bridging the skills and experience gaps between your present and future workforces, planning for expansion, forecasting hiring needs, and understanding the skills and experience of your current workforce.
Managers generally have a duty to live up to expectations on corporate governance, policy transparency, accountability, and financial efficiency.For this it require the right people, with the appropriate talents, in the right place, at the right time to execute the strategy for your firm to succeed The likelihood that a company will achieve its goals increases if it adheres to its strategic plan without fail since it gives each employee in the company a clear understanding of the company’s objectives.
6. Automation
The term “HR automation” is so prevalent today. Everyone who works for the company, both within and outside, is aware of the process of using software to automate every part of HR. As of 2022, your company must automate its HR procedures for better HR management that is transparent, streamlined, and effective. Traditional paper processing is obviously a tedious procedure that might take days or even months to complete. The potential of a great HR is endless in automation. But given that there are thousands of HR automation software options on the market, choosing the right one should be the perfect decision. What you need to focus on is what you need and how much money your company has spent overall on this kind of software.
The HR manager is freed up by automation to focus on more crucial parts of human resources while leaving the tedious and repetitive labour to the software . Payroll, leave management, HR on the go, document and expiry alerts, attendance, multiple site, shift, overtime, WPS, onboarding, biometric integration, and other tasks can be completed quickly and easily. The HR database, which can gather, store, and retrieve information about the company and its personnel, is one of the best features of HR automation software. This aids in instantly updating all data, keeping the company current and pertinent.
The proper HR technology may boost your company’s operations, increase output, and streamline all of your HR procedures. It gives everyone in the firm access to the information they require. Additionally, improving goal-setting for HR managers with software enhances the working environment for employees. Additionally, it promotes openness, reliability, and constant communication. All of them are essential elements of the future business model. Check your 2022 HR goal settings now, and make the necessary revisions to be the most relevant and trend-setters of the year. Go for a free demo session with DOTS HR automation software to know more about the most recent and incomparable features offered by DOTS HR ERP SOLUTIONS
From the very beginning of technology, humans have sought to eliminate manual labor in order to promote human prosperity by shifting attention to areas that are more crucial and necessitate the production of endorphins.
We have developed a variety of tools to comprehend commerce, individuals, and even human psychology. It reduces setup time and makes expanding the solutions simpler. Being productive in this way is ideal.
People believed that everything would collapse all at once in 2020 when there was uncertainty in the global economy due to a pandemic. But things changed in a snap of the finger . The workplace has changed from office rooms to remote locations, and technologies have advanced. To put it simply, business as a whole has made a huge leap forward.
Even small and medium-sized businesses are starting to adopt ERP software to manage daily business operations like finances, project management, and performance reports. An integrated, continuously updated picture of fundamental business processes is provided by using a shared database maintained by a database management system. It makes itpossible for the operating team to keep tabs on resources like cash, capacity, productivity, orders, purchases, payroll, and more.
Companies are adopting cloud-based ERP software at a rate of 40% annually, which will quadruple by 2023. Employees are the core cornerstone of every company, hence human resources are essential to every organization. HR involves dealing with people and their personal information, as well as extended working hours, benefits, bonuses, and statistics relating to their attendance, productivity, and more
We could offer additional support for the HR department in addition to the ERP software by using HR automation software. Automated software has many advantages for a company’s human resources department.
Benefits of HR automation with DOTS HR software DOTS HR automation software does every essential characteristic of an HR software along with many more plus points. It is a true asset for a firm. Let’s see the important benefits of installing DOTS HR software into our business.
1.Simpler and effective integration For any organization, the ideal system is one that is compact, error-free, simple to use, and economical. No company will sacrifice their ongoing development in order to implement a new system. Therefore, the new system that is being implemented for the company must first and foremost be easily integrated with other software that the organization currently uses. Other ERPS like SAP, Oracle, and so forth can be merged with DOTS HR quite easily.Installation of DOTS HR to improve your HR department is not a nightmare for businesses who use other ERPS because the integration is quicker and easier.
AD integration As the organization expands, the structural functionalities get more complex, and the administration of the workforce, projects, inputs, and outputs becomes tedious. A single switchboard for user data and access credentials is effectively created by active directory integration, which stores all of your user data in one location. Through a single dashboard, system administrators may quickly and effectively add or remove users, groups, and resources using Active Directory.
If the security and productivity of your business depend on precise, cen tralised, and cleanser data, then active directory integration is essential. Integration with Active Directory lessens your vulnerability to security risks while enabling you to dynamically match teams with crucial IT resources.
Data may be effortlessly sent across the organization—all the way to your financial statement—by using an integrated ERP system, which enables you to oversee every area of your business from a single application. Making informed decisions is made possible by integrating processes and information to boost efficiency.
ERP software is synchronised and connected to other programmes and data sources through ERP integration. ERP software integration provides you with a unified picture of information from several systems in real time.Companies using Microsoft Office and other similar team management software can easily integrate with DOTS HR.
Benefits of integration
A completely automated process.
Real-time data transmission
Information from a single source.
Adherence to regulations
Mobile access
Visual workflow
optimization
2.Accurate and precise Wage Protection System(WPS) An electronic salary transfer system called the Wages Protection System (WPS) enables organisations to pay employees’ wages through banks, bureaus of exchange, and other financial institutions that have been approved and permitted to offer the service.
Every employer that has registered with the Ministry of Human Resources is required to join the “Wages Protection System” and make all required payments to their employees through it. Employee salaries will be transferred under this system to their accounts at banks or other financial institutions that have been given permission by the Central Bank of the country to offer the service. Employers who use HR automation software have easier and simpler payment processes. No more clutches and clusters when transferring data, along with file format, data, and credentials.WPS is an independent procurement system that may be used alone or in conjunction with other ERP programmes like DOTS, SAP, Navision, Oracle, etc. One of its greatest advantages is its ability to be customized to your language. Because not everyone is fluent in international English, DOTS HR offers the Arabic version for the UAE, Qatar, SAUDI ARABIA and other similar countries. Terminologies, procedures, etc. can be customised to the preferred language.
3.Attendance and leave management The HR department regularly monitors an employee’s performance, attendance, and productivity. Attendance is a crucial factor to not overlook because every minute counts. The HR software has a feature that enables employees to request leaves and regularise attendance directly from the platform. This guarantees that even when working remotely, the employee may simply submit requests.
The HR software can assist in marking attendance from a distance of 100 metres. Thanks to the effective use of geofencing. As a result, even if an employee must travel to the field for work, it is still simple for them to indicate their presence within a specified region.the attendance of multiple shifts, extra hour marking.
Biometric integration for staff capture, weekly/monthly duty planning. The generation of overtime, undertime, absence, late arrival, etc. The system enables HR managers to view and approve requests even when they are not in the office. HR on the go using the mobile application is one of the best advantage of the software.
4. Payroll and Efficient cost calculation Payroll is without a doubt the HR manager’s most troublesome area. It requires hours and days of work to list employees, track their attendance, and calculate overtime, undertime, benefits, and bonuses. Definitely not after setting up HR automation software, this takes away errors and let your business to the right path. Project cost, amount spent on workforce, project based timesheet etc. may be marked separately for each project site and make the entire process easier and more straightforward with the integration of ERP with HR software.
5.Onboarding and employee experience Onboarding is a broad concept that involves a hundred processes, including job design, ad strategy development, platform selection, resume sorting and filtering, interviews, role-based training, and finally system entry. It’s a time-consuming and exhausting endeavour, of course. However, with improved onboarding software, every item on the previously mentioned list is carried out perfectly and without a single error. Everything is data driven and digitised. This makes the entire onboarding process easier and quicker.this is how HR software soften your task of onboarding.
Through automation and integration, there are countless opportunities to enhance the working environment for employees.
The harmony between work and personal life is the source of the new comfort. Utilizing the repetitive, monotonous tasks that the software performs, automation gives workers more time. This enables them to quickly turn their attention to other pressing issues and strengthen the sectors that require further support. As a result, the overall employee experience is improved. by simply installing a precise and efficient automation programme
6.Complete support post installation DOTS HR is aware that walking alone on an unfamiliar path may not be comfortable for you. We will support you until your team is able to operate the programme independently. Integration of ERP and HR is a straightforward process. However, teams may become confused.
After installation, DOTS HR automation software can assist you fully until you are comfortable handling it on your own.
Automate your employee lifecycle and HR processes so you can work more efficiently. By doing away with manual data entry, you can better utilise your time. Our closed-loop procedures make sure that crucial activities are not missed.Keep yourself from becoming confused by the changing strategies and procedures needed to remain competitive in the modern business and economic world. To learn more about DOTS HR automation software, request your free demo today
In this era of increased development of modern technologies, there are now easier ways to solve managerial challenges with recently evolved modifications. If you are at the situation where you presume that marking of attendance is being a daunting task or if you are looking for a good & reliable way of flecking attendance then it is high time you equip Geofencing onto your organization.
What is Geofencing?
Geofencing is the act of creating a virtual boundary around a geographic area which helps in tracking the employee knock in and out. It helps to create boundaries within your organization’s premises. Geofencing works with a GPS system and helps you to mark the area on the map which then further helps to orbit that particular emplacement. It helps to make sure that the employees are working on the scheduled territories. You can define fences or territories according to the employee or HR requirements. Geofencing enables you to create multiple bounds within the entailed geographic area. Besides, geofencing provides with real time notification if the punch arises outside the fence.It can improve employee satisfaction and lessen the employee turnover ratio. Geo-fencing allows you to do more than just clock in and clock out. It will allow you to track the whereabouts of your employees in real-time and run a number of security checks after the GPS position to make sure everything is satisfactory within the premises.
Why Geofencing?
Based on the GPS technology it administers the presence of the employees inside the marked fence. Geofencing works within your cellphones tracking and makes you visible on the market fence. The managers can delineate the required area on the map. This way it creates a way to track the employee presence around the area. Geofencing is considered to be a great advantage working on, in-site or hybrid mode.
What are the benefits of Geofencing?
Implementing geofencing into your organization can maintain an efficient movement of HR duties. It can lessen the challenges faced by the managers regarding the employee attendance. Apart from that, Geofencing can provide many other benefits such as:
Helps in tracking employee hours per project or the location of the job.
Helps in tracking employee mileage that assists in company reimbursement.
Locates who punches in or out the authorized location.
Avoids chances of false time keeping.
Keeps a track of accurate payroll.
Boosts HR efficiency.
Helps to enable on-site working.
Enhances proper transparency between employees.
Is geofencing required for your company?
Whether it be a startup or a small business, attendance management is truly one of the most ineluctable features. Poor attendance can result in lack of efficiency and fall in lack of productivity which may result in lesser revenue which will affect the organization in the long run. If you as a manager want to free up the mundane task of tracking the attendance of each employee, geofencing is highly recommended. Next, if you want to improve transparency between employees and flexible working genre, implementing geofencing is the next thing you should do.
Will geofencing work for every industry?
Yes, you can implement geofencing irrespective of any industry. Given that things are rapidly changing in the modern technology world, automation is the key to stand out from the crowd. Geofencing can work independent of an organizations size. The main focus of geofencing is to free up the hassle task of tracking the attendance which applies for mostly every organization. HRs and employees only require internet connection for a safe and sound attendance management around the organization. So whether your organization is based on manufacturing, healthcare, security, construction, real estate geofencing can be put onto action irrespective of the industry.
How does geofencing benefit the employees?
Geofencing helps in maintaining and tracking the data management of every employee in the organization. This helps in avoiding the errors when it comes to payroll processing. The employees can have 24\7 access to knock in and out at any time of the day. Introducing geofencing into your organization can improve the transparency between the employee and managers. Also, the employees can work from anywhere within the geographic area which makes the work mundane free. It can also provide consolidated report on employee attendance. In case of any problems employees can send real time notification from the mobile app and the managers can also give informations and alerts to the employees within the parameter.
Why DOTS HR?
DOTS is a HR and Payroll software which acts as a multi-platform support system for maintaining an organization’s salient features which includes- attendance, payroll, time off, HR on the go and many more features. DOTS undertakes as the main corner of every organization which helps for smooth ongoing in between employees and the managers. DOTS HR has now introduced automated attendance system or Geofencing. With DOT’s GPS based attendance system, roaming or remote staff can mark attendance from any approved geo location. The multi-location management system enables multiple locations traceable with time and location stamps.
If you are still looking for a manageable resource to track the employee attendance then DOTS HR is the right solution for you. Opt for DOTS HR and provide yourself a hassle free work!
Just stop and pause your net surfing. Are you already exhausted from keeping up with the rapid-fire updates in the HR world? As you keep up with the most recent updates and things advance at once, you may occasionally feel worn out. The improvements are unquestionably for the best, but how should your business select the best HR solution?
You will undoubtedly be familiar with the tedium that the HR department deals with once you are there.
A human brain can definitely become overwhelmed by tasks like leave management, payroll, attendance, compensation, shifts, employee relations, benefits, calls, and mail, regardless of the person or how multitasking they are.
A person’s productivity will be plainly lowered by manually handling every part of HR, even if it does help him develop some abilities. Lack of time to integrate with the team and absence of job growth could seriously make them feel bored, which leads to excessive burnout. In order to find a solution, first you need to deal with the problem at hand. Let’s look at the problems that the HR team handles.
BASIC HR ISSUES
The juggle between responsibilities and multitasking is a common hustle of HR across companies. When you work in HR,the unending need to be an alert alarm is for real. Organisational HR issues can take many different forms. Depending on the difficulty and the location of the company’s operations, they also range in seriousness and complexity.The fundamental issues that HR faces can be summarised in the general terms listed below.
Management and control
Both HR departments and the individuals they support often have a difficult time managing change. This is especially true for businesses that are expanding quickly and going through rapid process changes or a high rate of hiring new staff. Regrettably, HR frequently takes the brunt of this annoyance.
2. Payroll and compensation
Matching the leave-to-work days, paying the employees, and figuring out the incentive. It may seem easy, but calculating the monthly payroll for businesses with a large number of employees can be challenging. Even professionals make blunders from time to time. A few important issues related to payrolls include unclarified pay, delayed payments, misclassified employees, failures to keep up with regulatory changes, miscalculated overtime wages, data inconsistency, and outdated employee information.
3. Searching for talents
Everyone requires the best and most skillful employee in their workplace to maximize the company’s productivity and overall stability because employees are the basic lifeline of any organization. HR in every team strives to hand out the suiting employee to their place. For this, they have to do tasks such as creating job designs that include job description, recruitment ads, strategic prioritization, onboarding, planning, training, performance management, compensation and benefits.
An HR is the very first and foremost landing of a fresher to the firm. As a new employee, try to build a first impression of the firm through HR. The employee experience should be approached from the outset in the best possible manner.
4. Compliance with the law and order
Sustaining a healthy and welcoming workplace atmosphere is the major goal of these law and order initiatives. The state and federal regulations that regulate employment-related issues have a significant impact on HR and shape it. All facets of HR management, including hiring, placement, professional development, and compensation, are governed by law and order. The nation’s government should be followed in every aspect of a company. Both the employer and the employee win from it. It might help them comprehend their rights, privileges, and limitations. HR aids businesses in handling any problems that might develop. Maintaining law and order helps to protect the organisation from expensive fines and penalties that could damage the organisation’s reputation.
5. Performance and productivity
Anything involving your company’s employees is a matter for human resources. Since HR is in charge of managing everything connected to pay, training, growth, and motivation. Employees will rush to the HR department to clarify their questions, seek assistance, and manage challenges and stress.
The HR team oversees productivity, the key factor in any company’s growth. The crucial secret to boosting productivity is selecting the best work culture, employee experience, and managing an appropriate strategic goal. This can be accomplished by the staff members giving their best effort. Therefore, it is essential to evaluate and analyze staff productivity and performance as soon as possible in order to make the necessary changes.
6.Retention
With employee retention, a new method of bringing in top talent to the company is launched. Long-term employees should have the best quality. As a result, the company’s value rises because long-term employees with exceptional talent, character, and competence will elevate your business to the pinnacle of excellence.
However, the retention process is more complex than it first appears. An improvement in employee experience could have a positive effect on this. Employee retention processes include rewards for hard work, overtime pay, acknowledgment, and recognition of others. Nonetheless, the problem arises when the company fails to recognize the best employee and disregards their efforts, which causes the person to resign.
Here comes the solution.
Automating the entire process with cutting-edge software is the best solution to your HR problem ever. Efficiency and effectiveness in the management of time and money always go hand in hand with greater results. The quick adoption of technologies enables the automation of many labour-intensive tasks. Because the physical chores are difficult, boring, and repetitive, productivity suffers.
The human resources department uses HR Automation to speed up laborious manual operations while maintaining a high standard of work. There is a rise in the number of businesses choosing automated HR management, but other reports claim that a sizable portion of businesses are still employing the time-consuming manual procedure.
Things to consider while choosing the HR automation software.
HR automation is the act of using technology to strengthen a company by preventing repetitive and tiresome tasks and saving a significant amount of time and resources. This enables the employer to concentrate on more crucial issues like work culture, productivity enhancement, problem solving, employee inspiration, and employee motivation. You can automate different phases of HR, such as hiring, onboarding, taxing payroll, leave management, and shifts, HR on the go, depending on the software’s capacity. The most important thing to keep in mind is the benefit automation brings to your business. If you have determined that automation will assist your firm, one of the first tasks is to decide what should be automated. Make sure you have the appropriate tools after considering which processes could be automated. There are many different technologies, methods, and tools that may be utilised to automate your business, from easy-to-use solutions to more intricate ones that may require more time to set up.
It’s crucial to pick the appropriate tools and make sure they are effective for your company. This may entail considering how the automation solutions you select can integrate with one another as well as with the systems and tools that your company already has in place.
Without a doubt, the most important factor to take into account before the installation of automated HRS is accuracy and quick performance. Any software we install on our computers or mobile devices should be simple to use and have a welcoming interface, so as the automated HR software. Employee satisfaction is important in the current environment. It should enable any department staff to operate it with ease and without hustles.The system we installed has to be simple to integrate with other software used by the company. Therefore, always install a system that improves the whole work culture experience. The entire HR process is data-driven and involves handling a ton of information. High data security and storage must be provided by the program to maintain the standard. If you’re seeking a long-term solution to your busy and laborious HR tasks, look no further. DOTS HR solution is here . Leave your tasks and live a headache-free life
A manager is described as “a person responsible for directing or administering an organization or a group of personnel” . So, for name’s sake, anyone might theoretically be a manager. Infact, human resources managers have so much on their plates, including hiring, interviewing candidates, administering payroll, benefits, and leave, as well as upholding company rules and regulations.
They are under pressure from a number of problems, including a lack of workers, excessive attrition, burnout, and training and development. Any employee must have time and calmness in order to work at their best. However, HR managers frequently do not have access to these priceless opportunities for self-expression. Perhaps, there are also cool managers that complete their tasks with ease. They manage to balance working hard on their own projects with becoming a leader in the group.
These are the five brand-new concepts that transform an ordinary human resources manager into an excellent one.
1.Boost employee experience
All of an employee’s encounters with their employer contribute to their overall employee experience. It’s a specialised field closely tied to employee engagement that focuses on fostering an excellent workplace for businesses to get the most from their workforce.
Workers aren’t afraid to leave a firm that doesn’t live up to their expectations.The workforce of today will not put up with subpar tools, segmented working methods, or an unbalanced work-life balance. At this important point, the function of an HR manager is extremely clear. The core foundation of the Employee experience is employee satisfaction. approach includes soliciting employee feedback, appreciating the points made by the employee, paying attention to and addressing the employee’s concerns, and ensuring system-wide transparency.
Taking care of the employees’ physical and mental health is another way to boost employee experience. After the pandemic, individuals learned how important it was to maintain both physical and mental health. Investment in an employee’s health will undoubtedly increase their sense of belonging, which will boost overall organisation productivity.
The work life experience can be dramatically transformed, enabling employees to spend more time concentrating on the task at hand, if they have access to a central app or platform through which they can seek leave, monitor their performance and a clear understanding on their benefits. Consequently, the organisation as a whole feels transparent.
2.Effective appreciation
Whoever doesn’t enjoy being appreciated for their efforts.Employees are more likely to be content in their current positions when they feel engaged, valued, and confident about their goals. Employers can raise employee satisfaction levels by listening intently, showing concern, and promoting professional growth. Employee appreciation boosts spirits, boosts output, and fosters wholesome connections. Employees and the company both gain when quality performance is reinforced through praise for individual accomplishments. According to a recent survey, 37% of workers ranked employee recognition as their top priority. The praise shouldn’t just be verbal; it should also be able to help the employee reach a new professional milestone and succeed in his line of work. The HR manager should guide them toward the position they deserve the most given their understanding of their area of interest.
3.Work place cultural management
Every successful organisation needs a strong corporate culture. Your brand identity, staff engagement, retention rates, and other factors are all impacted by culture, which has an impact on everything from your everyday operations to your top-level strategic decisions. It is crucial for an HR manager to lead the effort to create a work environment that is both compatible and superior.
Good Communication An environment where employees may operate effectively depends on good communication. Every employee in a company needs to know how to give and take feedback, discuss ideas, work together, and solve problems. Every team experiences interpersonal disputes at times, but a successful workplace culture enables teams to overcome obstacles and perform as a unit.
Recognition All employees tend to do better as they are appreciated and recognized well. The level of recognition can range from time to time verbal appreciation to serious salary increment.
Expression A workplace culture should provide employees the freedom to express themselves freely since doing so increases transparency and fosters employee acceptance.the freedom to express themselves in their workplace enable them to be so productive. The pandemic gave some corporations the freedom to allow employees to express themselves in their preferred attire rather than having them show up to work in formal attire. This may support an improved hiring decision.
4.Be the Friend not the Foe!
When it comes to bonding, the majority of organizations fail. Most workplaces have become wish and dream graveyards. This generally occurs as a result of the HR manager’s haughtiness. The project team, production team, execution team, and all other groups are already utterly emotion dead. Therefore, what an employee needs is a support structure that will pay attention to and address their worries and challenges.
An HR manager ought to make every effort to treat employees with respect and give them a peaceful workplace.
However, because they don’t have enough time to complete their own jobs and problems, most managers lack this. So, before resolving issues with other employees within the company, the HR managers should be released.
5. Timely update on tech and implementing
Not only in the HR department, timely use of technology and updates is crucial to the betterment of every sector.Technology alters how human resources departments communicate with employees, keep records, and track employee performance,manage payroll and leave . Technology improves HR procedures when used properly. Effective HR procedures increase the advantages and reduce the issues. The entire laborious procedure is fully automated by HR software, freeing the HR manager. As a result, there is a lower chance of human error, and the procedure is quick and secure.
DOTS HR is the HR manager’s biggest buddy.Where he may concentrate more on team development while being stress-free on the laborious tasks.
7 Incredible Here are 7 amazing benefits of HR software for leave management and how it can help
save you time and money in leave management.
benefits of Leave Management Software.
Leave management can be one of the most time-consuming tasks that an HR manager has to deal with, which emphasizes the importance of having leave management software on hand.
Leave management got simpler with HR software. It helps in leave utilization and employee satisfaction due to seamless integration with all HR functions like absence tracking, employee time and attendance, payroll, workforce analytics, etc. From managing FMLA leaves to paid leaves, you can have complete control of your team’s leaves using HR software. This is not only cost-effective but also takes care of matters in a timely manner. Human resource software comes as an effective solution for managing the leaves of employees efficiently. You can track each day of leave usage along with frequency and pattern. Here are 7 amazing benefits of HR software for leave management and how it can help save you time and money in leave management.
1) Removes manual interventions With HR software in place, managing the leaves of employees is a far simpler process. When using leave management software, all you need to do is approve or reject leave requests and input details like dates of leave, duration of leave, etc. into your system. Leave management software takes care of everything else including sending out notifications and calculating accrued benefits of employees during their periods off. HR software keeps track of every leave taken by an employee during his tenure with an organization. This way if an employee takes multiple leaves in quick succession it’s easier to spot if they are taking undue advantage by asking for repeated leaves on frivolous grounds.
2) Eliminates paperwork Paperwork is one of those things that you’ll never quite get rid of, but managing leaves of employees can be made simpler by using HR software. The main benefit of HR software is that it eliminates paperwork by streamlining everything into one digital platform. Paperwork doesn’t disappear with HR software, but it does become much easier to manage and access since there’s no more wasted time printing and managing files.
3) Offers real-time visibility of data HR software helps in monitoring the leaves of employees in real-time and provides valuable data to business managers about who’s on leave and for how long. This allows them to make strategic decisions about hiring, people management, and more without having to wait till a worker returns from leave. HR software is also often used to manage paid leave programs (think: sick days, paid time off), which gives companies a huge advantage over their competitors. In fact, when it comes to other types of benefits like retirement plan management or 401k software, employers who use HR software often report big savings by managing them online. This can add up quickly—for example, one study found that 97% of businesses who used HR software saved at least 10% over those that did not.
DOTS HR solutions is going to be a great rescue for your organization in managing the leave through completely automated software and tracking your employees evidently.
4) Performance Reviews are Possible When HR software is involved in managing leaves of employees, it can also be used to create periodic performance reviews. This has two benefits: first, you’ll have a record of all employee achievements in one place; second, you can discuss progress and set goals with your employees at a time when they’re ready to take on new challenges. This way, employees aren’t left wondering whether or not their work is effective until it’s too late to do anything about it. The result? Employee retention goes up!
5) Leaves don’t take Time/Money (because they’re automated by the software) When managing leaves, HR software takes away all of your time-consuming tasks and worries. You don’t have to keep track of what employees want to use their leave for, or who has it scheduled already. HR software takes care of it all so you can focus on more important things like growing your business. The HR software we chose also helped us save a substantial amount of money because we were able to limit expensive employee leave checks and ensure everyone who needed a day off got one without delays. These are just some examples. Now that you know how it works, go ahead and start writing professional content based on your own industry expertise!
6) Workplace satisfaction increases because employees aren’t worried about their benefits being used incorrectly. Since it’s easy to add or remove employees, managers know who has what benefits and when their coverage will run out. This can help prevent mistakes and make employees more satisfied since they don’t have to worry about an HR person making a mistake with their details. HR software can also monitor the usage of leave categories and raise alarms if patterns are observed (e.g., if someone always takes off around Eid or is always off on Wednesdays). Overall, when managers have better visibility into who is taking time off and why it helps them offer resources to employees facing personal issues or struggles that impact their work performance. It also provides better protection against company downtime due to unexpected employee absences. Keep veridical tracking on your employee without trouble. Everything related to HR management is now made simple through DOTS HR solutions.
7) Ensures legal compliance HR software streamlines leave management by ensuring legal compliance and helping you get it right. Leave management is often a complicated part of running a business, but with HR software, it’s easier than ever to stay in compliance. For example, your system can track each employee’s exact hours worked and ensure that they are paid correctly according to state or federal laws. You can also use HR software to see at a glance who has used their allotted amount of sick days or vacation time so you know if anyone might be taking advantage of those benefits. This makes tracking time off much simpler, allowing your business to focus on what matters most: getting work done! DOTS HR is the very simple and most persuasive way to get into a hassle-free HR world. Now everything related to HR is made straightforward with your simple click.
Human resources, HR typographic header. Idea of recruitment and job management. HR manager interviewing a job candidate. Flat vector illustration
HR management software has become an essential tool in today’s organizations, as it can be used by all employees, at all levels of the company. From performance reviews to employee onboarding, HR management software makes every aspect of a company’s human resources more efficient and effective, as well as makes it easier for employees to stay organized and do their jobs superiorly. If you want to know the top benefits of having HR management software in your organization, here are the most important reasons you should consider implementing it.
1) Will Save Your Time If you have a lot of people to manage, it can be difficult to keep track of all their information and communication needs. Adding software to your business will help you manage everything more efficiently, allowing you to save time for other aspects of your business. The more employees you have in your organization, and the more jobs they perform, the greater impact HR software will have on your workflow.
2) Easy Access to Employee Information HR software in an organization allows you to keep track of employee information and verify that all employees are legally eligible to work in a country. The data regarding the licenses and permits of workers are readily available through software mediated HR process. It also saves time by making it easy for you to view employee information such as attendance and other metrics. Instead of constantly having to call an employee, HR software lets you just tap a button on your computer or mobile device and see how they’re doing in real-time.
3) Ensure Compliance with Laws HR software can ensure that your organization stays compliant with federal and state laws. Since each jurisdiction has its own set of labor rules, it can be difficult to manage these regulations on your own, but using HR software ensures that you’re always in line with current standards. Using HR software can also help you identify issues before they become major problems. HR software specifically designed for employers allows managers to track time, create policies, and perform other tasks that are crucial to avoiding allegations of discrimination or harassment and meeting labor laws. If an employee complains about an issue with pay or something else, they will be able to see how he/she has been treated compared to other employees so they can address any issues right away.
4) Improve Communication Between Employees and Managers One of those benefits is improved communication. At an organizational level, having employee management software in place will be able to give you a clearer picture of how your business is operating. This goes for managers too; as you’re going through your reports each week and month, you’ll get a clear picture of where your organization currently stands and if there are areas that need extra attention or assistance.
5) Cut Down on Unnecessary Paperwork An application like Dots HR can dramatically reduce paperwork and administrative tasks, which can be a huge timesaver in an organization. In fact, HR software allows employees to fill out forms electronically, upload documents, and store information safely. And since most of these apps are cloud-based software solutions, they offer access via computers or mobile devices—which means that anytime, anywhere you’re able to do your work seamlessly. Another benefit of HR software is streamlining hiring processes and reducing costs associated with hiring.
Payroll management can be extremely time-consuming and confusing to someone who’s never done it before, but the good news is that there are solutions available to help you with it. Software specifically designed to assist HR managers with their payroll duties can make the process easier, saving you tons of time in the long run and ensuring your employees get paid on time without fail. So how does it work? Let’s take a look at how HR software makes payroll management easier for HR managers!
Go Paperless Payroll Management is a sensitive process that requires precision and accuracy. It has to be done right every time. In fact, if your payroll software isn’t up to par, you could end up paying employees incorrectly and end up in court. Your best bet? Go paperless with HR software—not only is it more accurate, but it also helps HR managers cut costs because there’s no longer a need for paper-based systems or filing cabinets. Paper doesn’t always fit into an electronic system. Not only does that mean extra work, but it can also lead to errors in payroll management as well as increases in processing times when trying to access files digitally. For example, say an employee needs an emergency payment on payday; not having a digital system makes such a situation much more difficult than if you had HR software at your disposal. By going paperless with HR software for Payroll Management, you won’t have to worry about mistakes or lost files anymore.
Saves Time and Money
Payroll management is not easy, especially for mid-size and small businesses. It requires a great deal of time and effort from those in HR to handle payroll effectively. Payroll software has many benefits for companies that choose to use it. Some of these benefits include saving time and money. Time savings come from automating your payroll processing, freeing up your staff to focus on other tasks related to managing employees instead of being tied up with pay calculations every week. Money savings come from payroll mistakes and errors. There are no mistakes when you’re using an automated system like payroll software. Every calculation is accurate because it’s programmed into the system.
Get a free demo of industrial leading HR Software, DOTS HR!! We could perform wonders for your company because payroll is now a lot simpler and easier than it has ever been. Apply Now For a free Demo
Helps Build Employee Relationships The most important benefit of HR software for Payroll Management is that it helps build employee relationships. Managers can better communicate with their employees and hold on to valuable talent by creating a more responsive, transparent environment with automated notifications. Instead of struggling to create a web of communication between each employee’s separate managers, HR software works to centralize all information in one spot. This not only speeds up decision-making time but also helps keep employees feeling informed and like they are an important part of the company.
Improves Record Keeping Payroll Management is a crucial aspect of running any business, but many HR managers say it’s extremely time-consuming and stressful. HR software, however, can help cut down on your record-keeping time by compiling information in one place so you have access to all employee records at once. It also reduces stress since payroll data—like taxes—are automatically filed and tracked for you. When used correctly, HR software can make a significant difference in your ability to keep track of payroll processes, including benefits tracking and leave management. Some packages are even equipped with tax-filing capabilities that will take care of all tax filings for you! For example, if you need to keep track of vacation days or sick days for employees or create an attendance calendar, HR software has these capabilities built right in. Try on DOTS HR software for an effortless HR work culture.
Prevents Risks And Complications Payroll Management can be a complex, confusing endeavor without software to back you up. HR software comes in handy for keeping track of all payroll-related information, which helps alleviate any potential risks or complications that may arise during Payroll Management. And just as importantly, payroll software makes sure your HR team is focused on what’s most important, helping employees handle their finances and keep their Payroll Management up to date. By making these processes easier than ever before, your company will benefit from greater employee satisfaction overall.
Gives On-the-Go Accessibility HR software is beneficial for HR managers as it gives them on-the-go access to important information like payroll reports, vacation and benefits tracking, new hire data, etc. This means that HR managers can stay on top of their company’s payroll management. Plus, most HR software comes with time-saving features like automated reminders or auto data entry. If a manager forgets to enter a new hire’s information into payroll in one place—the system will prompt him to enter it in another place!
Payroll management has become increasingly complex over recent years due to growing laws and regulations. There are many different types of payrolls (and they all have different requirements) so if you don’t use an HR software to manage your employees’ pay, it would be very difficult to ensure compliance with each type of pay code out there. It is essential for businesses that operate across multiple locations, which includes just about every business these days since globalization has become such a major part of business strategy. Using HR software also allows companies to avoid having separate programs in each location—which would be very costly and inefficient. Having separate programs for each location would also make getting up-to-date information on things like employee headcount more difficult than necessary.
Switching to DOTS HR solutions helps your organization to be in the mainstream with everything related to payroll and HR management such as leave management, attendance, and so on, to easily accomplished through a single and powerful automated software without clusters & confusion. Get in touch with our customer care team to learn more about what DOTS HR can accomplish for your HR department.
7 Incredible Here are 7 amazing benefits of HR software for leave management and how it can help
save you time and money in leave management.
benefits of Leave Management Software.
A company’s success depends on how well it attracts and retains top talent, and HR professionals are tasked with doing that. Whether you’re trying to find the best software tools to make your job easier or simply want to know what to look for when evaluating your current HR system, here are five factors you should consider before buying an HR automation software.
1) What kind of tasks are automated
Before you buy an HR automation software, think about which tasks could be made easier with an HR automation software. For example, if your current payroll system is a mess, you can automate time-tracking. Other tasks that are usually simplified with HR automation software include attendance tracking and employee onboarding.
And since there are tons of software options out there, another question you’ll want to ask yourself is whether or not you need cloud storage for sensitive employee data and documents. In general, it’s better for companies in highly regulated industries (like banking) to stick with on-premise solutions. Other issues to ponder: How many employees will be using your new HR software?
2) How much does it cost
While price is rarely an HR software purchasing decision-maker, it’s always something to be considered. And, while price doesn’t often win out over feature availability, you should also look at how a new software will affect costs over time. Some of these products have very low up-front prices but then charge high for additional features and support later on. Also, don’t forget that most firms offer substantial discounts when negotiating enterprise-level agreements. That’s another thing you need to weigh against software functionality.
3) Mobile Friendly
Mobile-friendliness is a huge consideration when picking out software. Having HR software that supports mobility and can make employees’ lives easier is key; it’s also a great recruiting tool for the workplace. You don’t want candidates having excuses about why they can’t fill out your application on their smartphone, after all. If you prefer desktop applications but are looking for something lightweight and customizable, try looking into cloud-based solutions for your company. Your company should have quick access from anywhere!
4) Customer support
Customer support is one of those things that often gets short shrift in any business, but it can make or break a company’s success. In most cases, customers have questions and problems, even when they’re purchasing something as simple as HR software. Taking care of these issues quickly and effectively can mean getting those customers back for another purchase—or at least for referrals to friends who might need your services too. And if you get negative feedback, you should know how to handle it with professionalism and grace.
To provide good customer service means knowing what customers want and providing them with options so they feel heard. It also means being proactive about solving their problems before they become bigger issues that require more time on your end.
5) Easy navigation
You’ll want to make sure that your company’s software is intuitive and easy to navigate. In order to save time, you don’t want your employees having to sift through layers of confusing menus. Even worse, you don’t want them to consult with a specialist for simple tasks. A good system will allow anyone on staff (even those who aren’t particularly tech-savvy) to access all necessary information with little effort—and even provide adequate training so new hires can quickly get up to speed and learn how everything works.
HR automation tools are, ultimately, here to make your life easier. But before you pick the one that’s right for you, it’s worth thinking about how you want your HR processes and workflows to work in the future. That way, when it comes time to evaluate HR automation platforms—and buy—you can use the above list of criteria as a guide. This will help ensure that the HR automation software you do end up using is best suited for your business.
DOTS HR is the very simple and most persuasive way to get into a hassle-free HR world. Now everything related to HR is made easier with your simple click.
